APAC Payroll and Time Advisor

CÔNG TY TNHH KIMBERLY-CLARK VIỆT NAM

Địa điểm làm việc: Hồ Chí Minh

Hết hạn: 15/07/2023

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APAC Payroll and Time Advisor

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Your Job:

The APAC Payroll and Time Advisor is an individual contributor role and reports to the APAC Payroll Manager. The role will be responsible for managing the payroll and time processing of specific countries within the APAC region which include but not limited to managing timely and accurate processing of payroll and time, reporting and compliance related to payroll and time scope in collaboration with our external payroll and time vendors to deliver an exceptional employee experience and meet all of our local APAC compliance obligations and operational performance around payroll and time services.

Success in this role involves an ability to execute nimbly in order to deliver employee experience with compliance, security and accurate reporting. The successful candidate will be equally comfortable supporting countries in the region and delivering on operations goals and process transformation.

In your APAC Payroll and Time Advisor role, you'll help us deliver better care for billions of people around the world.

About Us:

People have looked to Kimberly-Clark brands for more than 150 years and today we're proud to help over a billion people around the world cope, laugh, love and live every day. From the best nappies and baby wipes to the softest tissues, to the best supplies for business, we are constantly searching for new ways to make life better for our consumers, our customers and our planet.

Our leading consumer brands like the Kleenex, Huggies, VIVA, U by Kotex, Poise, Depend brands improve the lives of people around the world. Kimberly-Clark proudly leads the way in providing better care for a better world.

Kimberly-Clark proudly leads the way in providing better care for a better world.

Led by Purpose. Driven by You

Role Overview & Primary Accountabilities:

Manage full payroll portfolio (via vendor management and collaborate with internal stakeholders) to deliver an accurate and timely payroll service delivery.
- Process Bi-Weekly, Semi-Monthly or Monthly non-exempt and exempt payrolls for union and non-union employees as required according to the supported country.
- Ensure employee pay data is process in a timely fashion and reflect in the payroll according to the define timeline and country process/requirement (new hires, termination, etc). This includes special payment, retro payment, pay, tax, time and other required changes that deemed relevant are process accurately according to the define standard procedure.
- Review and reconcile payroll after they have been processed. Validate confirmed reports.
- Execute time and attendance processing and ensure the data sending to the payroll system is accurate.
- Support any report delivery that related to both payroll and time & attendance that is deemed required.
- Support post payroll accounting activities
- Responsible for payroll issues resolutions and recommend corrective action, payroll data analysis (not limited but include time data), payroll taxation and legislation administration that deem necessarily.
- Provide advisories such as payroll and time legislation, manual payment or deduction calculation, payslip simulation, gross up computations for payment, global mobility related payments or deduction, long term incentive payment and reporting and standard compensation and benefits practice that relates to payroll and time.
- Monitor and manage KC&Me payroll related tickets daily following internal SLA. Analyzing, understanding, solving problems with standard process and scope of services. Ensure completeness of response and follow up tickets are attended timely.

Manage time and attendance processes for office and production workers according to the supported countries that is using ADP eTIME and time and attendance module.
- Support day to day operation request or escalation from employee and team leader via KC&Me ticketing tool. Monitor and manage KC&Me time related tickets daily following internal SLA. Analyzing, understanding, solving problems with standard process and scope of services. Ensure completeness of response and follow up tickets are attended timely.
- Perform timecard sign off, generate payfile and perform accurate reconciliation for payroll processing
- Work closely with payroll vendor to review and understand the maintenance of time system configuration and involve in the testing if required
- Perform time settings such as public holiday calendar maintenance, timecard edit, historical edit, work schedules arrangement and scheduler update.
- Provide any time report that is require as part of standard delivery.
- Interpret and deploy the outcome of time calculation rules and etc. that is impacting pay.

Ensuring that services are delivered in accordance with established processes and work procedures and in compliance with company policies, audit controls, statutory requirements and legislative.
- Prepare or assist in the preparation of periodic/special report related to payroll to government agencies, tax authorities and other units of the Company that is deem required.
- Work closely with vendor and internal stakeholders to manage, coordinate and support Year End and post statutory report filing related to payroll that is deem necessarily. Responsible for timely and compliant deliveries as per legislation requirements
- Ensure compliance in delivering services with relevant legislation and internal policies and controls.
- Work closely with vendor to keep informed of regulations, relevant legislation and market practices pertaining to payroll and time functions. Understand them, perform researches and work closely with internal stakeholders to deploy the relevant changes. This include maintaining updates to internal knowledge documentation
- Participate and respond to various audit (internally or externally) and government agency queries and requests. Support and involve in the action plan out of the audit and government agencies finding if deemed required.

As the country payroll and time primary contact to work closely stakeholders such as vendor, internal stakeholders or government agencies and be a member to execute process improvement internally and externally
- Manage payroll and time vendor and oversee their deliverables to improve operation and service quality, efficiency and experience in delivering the services.
- Act as a Subject Matter Expert to facilitate and involve in any discussion with the relevant parties.
- Recommend enhancement, improvement, simplifications of existing process and procedures.
- Responds to recurring or adhoc business needs to develop and/or recommend new or revised procedures for improving overall effectiveness of payroll or time support function.
- Responsible to create, review and maintain knowledge documents to develop internal knowledge hub which will be stored in sharepoint for team reference.
- Constantly deliberate internally to ensure the knowledge documented is precisely captured. This includes information capturing related to business requirements, system settings, configuration needs and change related log.
- Act as a back up to other team members to deliver and manage customer's expectation as and when required.
- Continuously drive and support for work improvement to achieve greater efficiency without compromising quality and compliance by identify opportunities/gap, analyze the assessment and participate to deploy the right solution
- Ensure all unsolved & potential issues are escalated timely with detailed analysis clearly describe to the manager according to the standard escalation process.
- Contribute positively to a knowledge sharing environment through generously in sharing knowledge and guidance with others. Always ready to guide and train other team member with less experience or awareness.
- Maintains employees' confidence and protect payroll operations by keeping information confidential.
- Perform other duties and special projects as requested i.e merger, acquisitions, divestitures, process standardization, continuous improvement, adhoc business requirement change that required due diligence analysis.

Essential Requirements:

Degree in Human Resource, Accounting, Finance, Mathematics or Business Administration
At least 5-6 years' experience in HR related to payroll and time services.
Experience with relevant payroll procedures and practices on country statutory, payroll administration and legislation for countries in APAC.
Experience with local payroll and time attendance especially with payroll vendor, LacViet is preferred.
Working knowledge and familiar with Workday.
Great level of knowledge and skills in using Microsoft application.
Knowledge of accounting principles for application to task and processes.
Strong technical and analytical abilities with a logical mind and problem-solving skills.
Service mindset with good interpersonal skills and positive work attitude with good ability to deal with challenging task
Ability to learn quickly and work independently. Attention to detail.
Strong written and communication skills in English.

About You:

You're driven to perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.

You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we're constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you'll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

What's on offer:

Our Kimberly-Clark employees receive a competitive salary and incentives as well as access to a fantastic range of benefits including superannuation, career development opportunities, free health & well-being activities, volunteering leave and much more.

To Be Considered:

Click the Apply button and complete the online application process. A member of our Talent Acquisition team will review your application and will be in contact with additional information accordingly.

In the meantime, feel free to browse our website for additional information on our company, brands and culture - Kimberly-Clark Corporation.

Kimberly Clark is proudly accredited with as Employer of Choice for Gender Equality WGEA!

Kimberly Clark is proudly ranked by Forbes as 'World's Best Employer' 2021, 2022!

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

This role is available for local candidates already authorized to work in the role's country only. K-C will not provide relocation support for this role.

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Việt Nam - Thành phố Hồ Chí Minh

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Ngày hết hạn: 15/07/2023
Thu nhập: Thỏa thuận

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Kimberly Clark là tập đoàn đa quốc gia của Mỹ, được thành lập năm 1872 tại Hoa Kỳ, với hơn 57,000 nhân viên toàn cầu. Chúng tôi luôn tự hào với một đội ngũ nhân viên luôn làm việc với tất cả sự đam mê. Chúng tôi không chỉ mang đến những cơ hội phát triển nghề nghiệp của bạn thông qua những công...

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