AR Accountant

• Follow all financial reporting templates as set by the Head Office and communicate with the Chief
Accountant whenever necessary to clarify templates
• Work closely with the Chief Accountant in and follow instructions and deadlines as set by the Chief
Accountant
• Use the Company's accounting software and use the program to back up financial records and client
payments
• Prepares all accounts receivable (invoices) for direct clients and Head Office
• Note down any difficulties the accounting department has in a monthly statement to the Chief
Accountant who adds this into his monthly report to the General Manager
• Collect money from clients when necessary and receives all accounts receivable to local suppliers in
cash or by cheque and from clients when requested
• Prepare and supervise the credit agreements with suppliers and clients and warn the accountant and
Chief Accountant for potential fees or penalties if we do not respect our credit agreements
• Update Accounts Receivable Statement and Debt or Aging Report on a monthly basis
• Submit the monthly turnover report to the Chief Accountant before the deadline
• Cross check all bank statements and incoming payments and sign off on payments for the Chief
Accountant to confirm
• Identify and match the cash receipt transaction with each invoice issued
• Deposit cash at the bank daily
• Follow up debts and payment collection from agents/clients and report this to the Chief Accountant
• Prepare all vouchers and invoices for the Chief Accountant that relate to Hotel Tour Desk business (from
Park Hyatt)
• Double check the correct prices to be invoiced to clients (direct and Saigon) by checking summary forms
from the Sales Department
• File and store all accounting related documents on both the server and in the office properly for the
General Manager's review
• Control the Company's assets and report depreciation
• Order all office supplies and collect order forms on a weekly basis from all department heads
• Co-ordinate with operations office to retrieve all contracts with suppliers
• Prepare documents for signage for the Board members and deliver the papers to the Board members
when necessary
• Deliver and receive packages to be send from to head office
• Follow the Standard Operating Procedures of the Accounting Department
• Assist in any other activity in the office if required by the General Manager