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POSITION PURPOSE STATEMENT
Responsible for issuing VAT invoices, managing customer receivables and collections, and executing daily treasury operations and bank reconciliations to ensure healthy cash flow and financial accuracy.
MAJOR RESPONSIBILITY:
1. Treasury and Payment Processing
- Receive, review, and verify payment requests and supporting documents for
Accounting Manager's approval.
- Process regular and off-cycle payments (including suppliers, import taxes, payroll, insurance, and L/C-D/A payments) according to monthly schedules.
- Maintain cash books, record cash and bank transactions accurately, manage term deposits, and perform month-end cash counts and bank reconciliations.
- Ensure all collections and payments are entered into the Exact system accurately and in a timely manner.
2. AR & Collection
- Issue invoices based on approved and complete supporting documents; process special invoices, credit notes, cancellations, and VAT invoice adjustments; and record and match customer receipts against outstanding invoices.
- Maintain customer master data, payment terms, and credit limits.
- Monitor outstanding receivables, follow up on customer payments, issue payment reminders and account statements, perform customer balance reconciliations, and coordinate with Sales and customers to resolve billing or collection issues.
3. AR and Treasury Reporting
- Prepare Daily Bank, Trade Debtor, AR Aging, Credit Facility, SBV, and other assigned reports; reconcile reports with the ERP system and general ledger.
- Provide clear explanations and reports for overdue balances, discrepancies, and outstanding items.
4. Month-end Closing and Balance Sheet Reconciliation
- Perform month-end closing activities, prepare term-deposit interest, sales rebates, and other assigned accruals.
- Process approved write-offs and foreign-exchange revaluations; and reconcile bank, AR, and assigned Balance Sheet accounts
5. Compliance, Documentation and Other Duties
- Maintain complete accounting records and audit trails; comply with accounting policies, approval authorities, and internal controls; and support internal audits, external audits, and tax reviews.
- Perform other duties as assigned by the Accounting Manager or
Finance Manager.
6. Others
Assist the Financial Accounting Manager / Finance Controller (FM/FC) with any other ad-hoc duties assigned from time to time.
Sound understanding of Accounts Receivable, payment processing, cash and bank accounting, customer reconciliation, month-end closing, Balance Sheet reconciliation and basic Vietnamese VAT-invoice requirements.
Up-to-date knowledge of relevant tax laws and ability to interpret tax regulations.
Experience using ERP or accounting systems and electronic banking platforms.
Experience with Exact / SAP or a similar ERP system is an advantage.
Bachelor's degree in Accounting, Finance, Banking or a related discipline.
Relevant accounting or finance certification is an advantage.
Preferably 4-5 years of relevant experience in Accounts Receivable, Treasury, banking transactions or general accounting.
Experience in a manufacturing or multinational environment is an advantage.
Technical Skills: Advanced Microsoft Excel (reconciliation, data analysis, AR aging, financial reporting).
Problem Solving: Skilled in identifying financial variances, investigating reconciling items, and implementing effective corrective actions.
Communication: Effective communication and coordination with customers, banks, Sales,
Purchasing, Logistics, HR and Finance & Accounting teams.
Work Ethic: Maintained high accuracy, strict confidentiality, and rigorous deadline management during month-end closes.