Executive Assistant to Director
Job Description
Key Responsibility
Provide direct support to the CEO/Director in daily operations, including document drafting, material preparation, task tracking, and execution follow-up.
Act as a communication bridge between the executive team and internal departments, ensuring smooth information flow and timely implementation of directives.
Coordinate with cross-functional teams to implement internal policies and processes related to HR, legal, and administration.
Manage and monitor legal matters, contracts, and all related documentation in alignment with company requirements.
Support
business development activities by preparing materials and tracking partner and client relationships under the Director's guidance.
Prepare content and assist in organizing meetings, events, and internal programs.
Perform additional tasks and responsibilities as assigned by the CEO/Director.
Qualification Requirements
Technical Skills
Bachelor's degree in Business Administration, Law, HR, IT, or related fields
2-3+ years of experience as an Executive Assistant or equivalent role
Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, Teams)
Professional document writing and reporting skills
Good command of English (written and spoken)
Hands-on experience using AI tools (ChatGPT, Copilot, etc.) to improve productivity
Strong organizational skills with the ability to manage multiple tasks and prioritie
Priorities (not a must-have)
Experience working in cross-functional or fast-paced environments
Basic understanding of corporate legal and internal operations
Exposure to business development or partnership support
Proactive use of AI tools to optimize workflows and efficiency
Personal Skills
Strong ownership mindset with high accountability
Detail-oriented with a high level of confidentiality
Professional working style and strong communication skills
Proactive, responsive, and solution-oriented attitude
Ability to adapt quickly and handle dynamic workloads
Curious and eager to learn, especially in leveraging AI for work
Compensation & Benefits
Insurance & Salary
Vietnam labor regulations
Healthy Insurance
Competitive and high salary
Review salary twice a year (April and October (exceptional))
13th month-salary
Reward of the end the year
Raised on for achieving English and Technical certificates
Career Development & Training
Career Path clearly
Projects in many domain
Everyone is willing to support each other.
Trained soft skills and SCRUM/Agile
Taking part in a clear, pre-defined training path along the career path on Microsoft Learning platform, PluralSight, etc.
Evaluating skill progress via courses' exams
Utilize unlimited courses on training platforms to broaden your own knowledge and competency
Real environment provided (Cloud credit, software/tools licenses, etc.) for R&D and practice
Extra Activities
Office happy hours, Teambuilding, Company trip, Wedding, Birthday, ...
Sport clubs: soccer, badminton, games, ...
Application Process
Only one - round: about 60 minutes (HR and Technical Department);
Interview Address: 51 Hoang Viet, Tan Binh, Ho Chi Minh
Please send your CV to rec[@]nois[.]vn to proceed or contact +84 28 6681 0782 (HR Dept) for more information.