Assistant To CEO

I. JOB PURPOSE:
The Assistant to CEO plays a key role in supporting the CEO in overall company operations,
strategic initiatives, and performance management across departments. This position requires strong
analytical skills in finance and a solid understanding of import-export operations. The Assistant
will act as the CEO's liaison internally and externally to ensure alignment, efficiency, and effective
execution of corporate objectives.
II. KEY RESPONSIBILITIES:
1. Company Operations & Strategic Management
• Participate in developing and improving internal systems, software tools, workflows, and KPIs
for key departments (Finance, HR, Sales, Import-Export, Operations).
• Consolidate and analyze business and departmental data; prepare performance reports,
presentations, and financial summaries for the CEO and Board of Directors.
• Support the CEO in financial analysis, budgeting, cash flow monitoring, and overall performance
tracking.
• Provide data-driven insights and strategic recommendations to optimize operational efficiency,
reduce waste, and enhance profitability across departments.
• Participate in strategic planning activities and assist in implementing corporate initiatives, new
projects, investments, and business opportunities.
• Coordinate across multiple departments to ensure alignment, timely execution of key initiatives,
and consistent communication with the executive office.
• Engage in cross-functional problem-solving to mitigate risks, resolve operational issues, and
improve organizational effectiveness.
• Communicate and coordinate directly-and when required, on behalf of-the CEO with internal
teams, external partners, and stakeholders.
• Support the Board of Directors and CEO with special assignments and projects as needed
2. Administrative & Executive Support
• Manage the CEO's calendar, schedule meetings, and ensure optimal time management.
• Prepare meeting materials, attend meetings with the CEO, take minutes, track action items, and
ensure accountability and timely follow-up.
• Organize detailed travel itineraries, logistics, and arrangements for the CEO and international
guests or partners.
• Handle guest relations, including hospitality, gift arrangements, and formal correspondence on
special occasions.
• Draft official documents, contracts, reports, and corporate communications as assigned by the
CEO.
• Oversee the company website, social media platforms, and related communication channels to
maintain a professional corporate image and support PR activities.