Assistant To Executive VP - Marketing

Job Description
JOB DESCRIPTION
1. Assistant to EVP - Marketing:
Reporting:
Consolidate data & prepare decks for monthly BSHS reports submit to EXCOM, AOP, EC...
Cooperate with related sub-functions to consolidate data to make the reports for EVP MKT as request, doing delegation, forward important announcement to the team, etc.
Secretarial tasks:
Support EVP to review and check documents before getting the approval to comply with policy and highlight exceptional cases
Prepare and manage the EVP's working plans (quarterly, monthly, yearly) to ensure timely executive
Handle travel arrangements, itineraries, and other paperwork for the EVP
Organize logistics for business trips, meetings, workshops, and training sessions of EVP
Coordinate invitations, visa applications, and accommodation for Marketing visitors
Prepare and consolidate decks for for internal and externa business meetings
Assist in making and/or following up with business paperwork (contracts/ memo/ announcements...)
Maximize efficiency in administrative tasks related to travel and expense claims.
Coordinate with A&M Mgr to build T&E budget for MKT
2. MKT Coordination:
Collaborate with People & Culture team and support to organize training workshops, activities for MKT team
Plan and execute Reward & Recognition Ceremonies for quarterly and yearly awards.
Organize AOP meetings, offsite meetings, and team-building events, including logistics and agenda planning
Support to receive information, instruction from HO and deliver to all teams to ensure timeline, regulation, business target
Ensure timely submission and follow-up of documents for approvals on various platforms (Coupa, LDMS, SAP, Travel Booking, T&E...)
Support to coordinate with Marketing teams for community and charity fund events
Assist in coordinating company events and managing logistics for company's initiatives
Support EVP - MKT to coordinate and organize engagement activities for Marketing team to build up One Team culture
Other tasks as assignment by Line Manager
REQUIREMENTS
Bachelor, major in BA, English is preferred
Efficient at Secretary skill
Good office management skill
Good time management and planning skill
Good communication skill
Good project management skill
Good at English, especially in speaking and writing