Overview
Assist the General Director in the daily operations of the Company. Ability to work independently on projects, from concept to completion and sometimes must be able to work under pressure to handle multiple activities and security issues with caution. Ability to use foreign languages (English IELTS 6.5 & Japanese N2)
Responsibility
1. Company meetings:
Collect documents, prepare logistics before the meeting, adjust meeting schedule when there are changes.
Prepare and issue meeting minutes for Board of Directors meetings according to the prescribed time.
Monitor and urge relevant parties to implement work content according to the Board of Directors meeting minutes
2. Receive and check official dispatches, files, documents from departments for approval by the General Director, ensuring content and progress of signing.
3. Translate documents and files as required by the General Director. Ensure translation content is accurate and timely.
5. Carry out periodic/arising reports of the General Director.
6. Other tasks as required by the General Director.
Required skills and behaviors
1. Background / Experience
Minimum 2 years of experience in a similar position (Assistant/Interpreter/Secretary...)
Knowledge about Assistant, Construction Project Management, Construction Management, Labor Safety and Environmental Management.
Ability to use foreign languages (English & Japanese) to meet internal/customer communication requirements
Ability to use computer software for work
2. Specific job skills
Ability to apply understanding of the organization's structure, functions, procedures, and regulations to solve problems.
Good strategic, analytical and negotiation skills combined with excellent communication, relationship and team building skills; good presentation skills.
3. Abilities
Leadership Skills
Coordination
Judgement & Decision Making
Communication, Listening & Conveying Skills
Results Driving
4. Mindsets & behaviors
Being Innovative
Building Relationships
Optimism
Implementing Core Values: Integrity, Professionalism and Ownership in daily work as a Role Model and inspiring others to follow
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