Associate, Secretary & Administrator

Job purposes:
Provide proactive and professional administrative support and assistance to Partners/ Directors/ Managers and Practice Staff to ensure a smooth workflow and to meet the Goals of Work Quality, Timeliness, Team Collaboration and Go Digital.
Key Responsibilities:
● Planning procedures for new & existing clients: ICR, AML, CES, JBR (research client info for Managers relating to the current & new clients if required by TM);
● Checking Non audit services & unpaid bill per team's request;
● Granting access rights on G-drive for engagement teams;
● Providing administrative support to audit teams in organizing internal audit meetings. Tasks include preparing the agenda, prepare meeting materials, scheduling the meeting, sending invitations, attending the meeting and taking minutes;
● Preparing and sending out confirmation letters, checking tracking code with Receptionist and doing the confirmation verification process as per TM's request;
● Supporting Partners/Directors and audit teams to book air ticket/accommodation for business trip;
● Supporting for Assurance's proposals, bidding procedures based on TMs' portfolio;
● All secretarial works relating to typing, correction, formatting, finalizing and printing Financial Statement Reports, Management Letters, Engagement Letters, Proposals, etc.;
● Printing, copying and scanning, sending out correspondences, greetings cards, notebooks,Tet gifts...;
● Process billings and follow up on payment; and
● Other tasks related to secretarial work.