Business Development Executive cum Administrative (Biết Tiếng Hoa là lợi thế)

A. Business Development's role:
- Maintain and develop existing and new Clients
- Prepare Project Contracts and submit to Legal Director for checking
- Ensure the adequate flow of documentation to and from by hardcopy, email, fax...
- Progress and to follow up of commitments, actions, tasks and deadlines
- Prepare documents, letters, [protected info] to General Director's request.
- Translate Contract from English to Vietnamese and vice versa, collect information required by General Director.
- Weekly written Reports and submit to Board of Director
- Submit weekly plan and evaluation report to Board of Director
- Carry out administrative support activities for Business Development.
- Arrange plan taking photos after project completion.
- Follow up day-to-day operations of Business Development and coordinates with the other departments of the company.
- Meet clients to get/obtain their needs and update the new change in company's services.
- On behalf of Quantity Surveyor work with clients or consultants for more information during BOQ / tender document preparation.
- Arrange site survey for Quantity Surveyor / Designer
- Prepare tender documents.
- Attend meetings with clients and take meeting minutes if required.
- Other duties assigned by the General Director.
B. Administrative Officer's role:
- Checking and handling with mailing in/ out, courier.
- Responsible for working with flower suppliers, express mail service, taxi, mobile companies.
- Responsible for managing taxi cards, phones of the company and mobile of the employees
- Checking and submitting for payment approval taxi debit note, mobile payment notification every month
- Checking, managing and ordering necessary stationeries for the office.
- Handle staff trips, outings, birthday parties and events of the Company.
- Submitting material request form when being required to buy stuffs/ devices/ tools for Senior HR/ Admin Executive.
- Responsible for collecting office expenses (utilities, taxi, supermarket, phone, etc.) and report all expense to work with Accounting Department.
- Responsible for updating Staff Attendance Information daily
- Be responsible for managing Company's car and assign working schedule for drivers