C&B Executive

HR Operations & Database Management (25%)
HR System Administration: Input and manage employee data for the Ho Chi Minh office in the HR system; review and verify data accuracy for the Cai Mep site.
Personnel Profiles & Files: Maintain, update, and archive both digital and physical employee files. Ensure all onboarding/offboarding documentation, contracts, annexes, and HR records are accurately filed.
Contract & Probation Lifecycle: Track and monitor probation timelines and contract expiration dates. Ensure probation evaluation forms are distributed to and collected from department heads in a timely manner.
Labor Contracts: Draft, prepare, and issue labor contracts, annexes, and renewals accurately and on schedule.
Time Attendance Management (20%)
Manage, review, and reconcile monthly timesheets to ensure data integrity.
Ensure all time attendance records comply strictly with company policies and local labor regulations.
Insurances (20%)
Social Insurance Reporting: Handle monthly social insurance reports by accurately tracking updates (new joins, departures, and changes) and submitting them on time.
Insurance Claims: Process employee insurance claims for sick leave, maternity leave, and recovery/convalescence leave and submit on time.
Offboarding & Insurance Books: Complete and close out social insurance books for resigning employees, ensuring they are returned quickly and follow the laws.
PIT Support (10%)
Tax & Dependents Registration: Register tax codes and dependents for employees; collect, verify, and archive all required tax documents.
Annual Tax Finalization: Assist in the yearly PIT finalization process, handle related paperwork, issue tax receipts, and distribute annual income statements to staff.
Employees Profile (10%)
Oversee employee database administration, handling the daily input and maintenance of personnel profiles and contract history.
Coordinate with HR team members to collect, verify, and archive required onboarding and offboarding documentation for all staff.
Organizational Development (10%)
Maintain, review, and update corporate and departmental organizational charts on a quarterly basis, or dynamically as structural changes occur.
Employee Relations & General HR Administration (5%)
Support employee engagement activities and internal events (e.g., Year-End Party, CSR, Mid-Autumn festival).
Assist in researching, sourcing, and partnering with third-party vendors to deliver company well-being programs.
Execute additional ad-hoc HR projects and operational tasks as assigned by the Line Manager.