Construction Project Coordinator - English / Vietnamese / ChineseGwen Design Vietnam

1 Project Planning and Scheduling:
Assist in the development of project plans, schedules, and resource allocation.
Coordinate with project managers to establish project timelines and milestones.
2 Documentation and Reporting:
Maintain project documentation, including contracts, permits, and regulatory documents (in 3 Languages if necessary)
Prepare and distribute regular project status reports to CHIEF DESIGNER
Ensure all project-related documentation is accurately filed and easily accessible.
3 Communication and Coordination:
Serve as a liaison between project managers, subcontractors, suppliers, and clients.
Coordinate and schedule meetings, site visits, and inspections.
Facilitate effective communication among all parties
4 Resource Management:
Assist in the procurement of materials, equipment, and services necessary for project execution.
Track and manage inventory and supplies to ensure availability and cost-efficiency.
Coordinate delivery schedules and ensure timely arrival of materials and equipment.
5 Quality Control and Compliance:
Monitor project activities to ensure compliance with safety regulations and quality standards.
Assist in the inspection of work completed to ensure it meets project specifications and standards.
Identify and address any issues or discrepancies promptly.
6 Budget and Cost Control:
Assist in the preparation and monitoring of project budgets.
Track project expenditures and report any variances to the project manager.
Support cost-saving initiatives and optimize resource utilization.
7 Risk Management:
Identify potential project risks and assist in developing mitigation strategies.
Maintain a risk register and ensure all risks are properly documented and managed.
8 Administrative Support:
Provide administrative support to the project team, including managing correspondence, scheduling appointments, and maintaining project files.
Assist in the preparation of presentations, proposals, and other project-related documents.