Contracts and Sourcing Officer

- Coordinate with Materials Management for determination of material group to be considered for FPA based on the inventory value, turnover, greatest impact (e.g. OSD) and criticality (High, Medium or Low. Prepare material lists and the RFQ/ RFP to send to bidders for new FPA contracts and the renewal of expired and expiring FPA contracts.
- Sourcing suppliers and maintaining long lasting relationships with them as well as existing suppliers.
- Do the Commercial Bid Evaluation (CBE) and get the CBE approved from the SCM Manager. Respond to RFP clarification request if any.
- Prepare Letter of Recommendation to award contract or amendment
- Prepare contract or contract amendment as proposed in the letter of recommendation
Upload approved material list in SAP to create new FPA or to adjust the existing FPA if any changes on the price. Send a Request to maintain sourced list to Inventory team of this new material list.
- Ensure all contract related documents are as per NPMC SCM Contract template and SOP.
- Conducting audits to ensure that vendors are complying with the terms of their contract.
- Contract Administration and management to ensure timely renewal of contract.
- Maintain contract register in SAP and maintain hard copies filing properly.
- Setup and maintain contract, PO storage both hard copies and soft copies in SharePoint.