Department Assistant

Công ty: Schaeffler Việt Nam
Địa điểm làm việc: Đồng Nai
Mô tả công việc:
(Mức lương: Thỏa thuận)
Manage and track calendar, dates of head of Segment.
Evidence of Outgoing, Inbox, and Internal Mail
Organizing business trips
Organizing for visitors + cleaning
Managing travel orders - issuing travel orders (senior + factory workers) + engaging new THP colleagues for application, billing and archiving.
Support legal topics for visitors and supporter, expat
Securing hotels and air transport for all colleagues traveling on a business trip and cars for colleagues from manufacturing (THP requesting themselves)
Provision of accommodation for external visits
Securing office supplies for whole segment.
Documents and storage according to ISO/IATF requirements.
Electronic Documentation - Coordination, Consultation, Guidance, Intrusion Records, Assignment of Tasks in CA, Monitoring Implementation
Support Segment manager for cost monitoring
Provision of representative articles (Kaizen)
Provision of meal for segment employee.
Meeting room management, 5S - Responsibility for Secretariat, Head of Segment and Meeting + Coordinator in all other offices
Liability for long-term and short-term property of the Segment inventory
Evidence of participation of THP employees
Overtime + Storage - R-Cat.
Create job descriptions, and other personal documents - change cards, training plans ...
HCO requisition and tracking.
Provide training vouchers for personnel departments
Book Management Training - THP
Training and effectiveness monitoring - THP
Employee Tracking + Updates
Updated organizational chart
Responsibility for the timeliness of the spare matrix for THP
Access permissions - SAP and Network colleagues
Release the MAFF + cancellation logs
KVP - importing tasks into a system based on top segment requirements + monitoring their performance
Securing minor adjustments in building maintenance
Coordinates annual tax accounting for the entire segment
Managing and updating folders - infopublic, intranet, data ...
Complies with all Schaeffler environmental regulations and policies as defined in the operating procedures
Complies with QS regulations
Complies with Schaeffler organizational standards
Responsible for cleanliness and order at your workplace and documentation
Chức vụ: Nhân Viên/Chuyên Viên
Hình thức làm việc: Toàn thời gian
Quyền lợi được hưởng:
• Having chances to get attractive company bonus every month/year
• Company trip once a year + Joining party
• Salary and position is reviewed 1 time a year
• Bonus by individual ability and company's performance.
• Social insurance, health insurance, unemployment insurance and other benefits
• Dynamic and sociable working environment.
Yêu cầu bằng cấp (tối thiểu): Cao Đẳng
Yêu cầu công việc:
Graduated from university majoring in Economics, Business Administration, Foreign Trade, Foreign Language
Professional experience: There is a general understanding of corporate governance activities.
Using MS office fluently
English: can translate documents; Interpreting meetings with regular social-communication content
Ability to organize and deploy work independently and manage time well.
Have skills in writing reports; aggregate - update information.
Good communication skills (for both Vietnamese and foreigners).
Ability to communicate effectively internally with leaders and employees as well as effectively communicate with outside organizations and customers.
Professional style, confident.
Yêu cầu giới tính: Nam/Nữ
Ngành nghề: Hành chính Văn phòng