deputy Assistant Supervisor

Job Summary:
To be in charge of daily booking and monitoring of Account receivable and its collection due date; sales revenue & its COGS; service fee receipt and its relevant expenditure, inventory and logistic cost in SAP in compliance with accounting and tax law and company policy as well preparing relevant report to submit to Tax authority, local authorities, auditor and as company requirement.
Main Accountabilities:
1) Checking Sale & AR to ensure compliance with SCVN's Policy and Accounting Regulations:
1.1 Sale recording & AR:
• Check and confirm the reasonableness, the correctness of billing confirmation (sale recording from Biz Unit) including the payment due date & issue VAT invoice.
• Check monthly sale report and VAT application and related cost of goods and service.
• Check and verify Kookei Ledger list & Inter commission list issued by Biz Unit before confirmation with counterpart.
• Clear AR item with incoming receipt.
• Monitor Customer outstanding balance by Aging report (for customer) and remind Biz Unit.
• Monthly Gross profit review & check double service record
1.2 Verify, check & post related costs of Goods and service and its payment instructions provided by Business Unit:
• LIV: merchandise, logistics, customs...
• VIV: storage charge, insurance, logistics...
• Follow up Advanced payment to customers & from suppliers.
• Import duties payment & customs declaration
1.3 Accrual entry:
• Accrued revenue and its related expense monthly, if necessary.
• Check Appendix R1, R3, R4 (quarterly) and accrue if necessary
=> Reverse accrual upon receipt of Supplier invoice or payment.
2) Inventory control:
• Reconciliation of Monthly Inventory report.
• Conduct the Inventory physical stock checking.
• Observation inventory report checking.
3) Reporting:
• Monthly reconcile VAT output & make VAT transfer entry.
• Declare Monthly VAT report & Quarterly VAT Invoice Using Report.
• Updating Tax controlling file (Revenue, VAT, import - export duties).
• Regular reports to authorities
4) Related accounting report:
• Monthly & Quarterly AR Past Due report.
• Quarterly Guarantee report.
• Half year AR Balance Confirmation.
• Half year Report on Stock Count.
5) Supporting other Accounting matters by:
• Provide necessary documents for tax refund or tax inspection progress.
• Provide clear answers to managers' queries on sale checking & account receivable.
• Support to explain related Tax regulations to Biz Unit.
• Coordination on:
o Control EN-VN translation rule in SAP: review description on Disbursement slips and Transfer Slips, Incoming and Goods Receipt/Goods Issues Slips, Billing confirmations....
o Help to search SAP data for Sale PIC for their budget preparation and Biz purpose.3/4
o Prompt action for urgent payments.
6) Filling accounting document:
• SAP & VAS accounting document: billing confirmation, transfer slip....
• Commercial invoice, VAT Invoice (for filling internally).
• Customs declaration form for export/import.
• AR reconciliation
• Inventory reconciliation.
• Guarantee report