Document Staff

Mô tả Công việc
Prepare export documents & shipment
Prepare documents for export goods (carefully check bill of lading, catch certificate, health certificate, and certificate of Origin from suppliers, make commercial invoice, packing list or related documents)
Follow up with supplier, customer, Italy offices, Director, monitoring the forwarders to arrange shipment schedule and booking note, submit documents on time.
Logistics:
To update freight costs and get a quotation;
To calculate logistics cost and inform entrust party
To make logistics cost estimation
Prepare payment documents
To check PI and issue PI for Indofish Asia
To check and make draft LC
To transfer LC
To make the commission contract, asking payment
Be the main contact to work with the bank for the followings:
To submit company document & be present at bank when needed
To follow the payment and update the bank balance to Director.
To transfer money, LC etc.
To follow and update balance of companies and report to Director
Accounting tasks (closely work with outsourcing accounting firm)
To issue red invoice to/when receive supplier/ customer payment
To prepare, print invoices from tax system, payment documents, etc.
To collect and send all invoices, accounting documents to accounting firm every month
To transfer marketing contribution fee to Italian partners
Administration tasks:
To file & archive the export documents
To file & archive company information
To file & archive bank accounts & contact persons
To file & archive supplier contact lists
To make reports and support Director/ Commercial manager as per his/ her requests
To support & back-up Assistant when needed
Other tasks as per Director's request