event AssistantCHI NHÁNH CÔNG TY TNHH MỘT THÀNH VIÊN HERBALIFE VIỆT NAM TẠI ĐÀ NẴNG

- Facilitate company's weekly/monthly/quarterly meetings and events;
- Update and communicate event schedules with related departments. Work with key functionsto prepare event paperwork/documents (PO, contracts, liquidations, etc.) and follow up approving and signing process;
- Manage and monitor event ticketing system;
- Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost;
- Negotiate with vendors to achieve the most favorable terms;
- Manage all event operations (preparing venue, invitations, tools & equipment, etc.);
- Manage all event materials and stocks;
- Conduct final checks at the day of the event (e.g. tables, technology) to ensure everything meets expected standards;
- Oversee event happenings and act quickly to resolve problems;
- Submit event reports as assigned. Keep filing the documents for auditing and reporting;
- Handle other administrative works to ensure compliance and team's efficiency. Assist Event team with schedule meetings and appointments, writing meeting minutes, data consolidation and analysis;
- Submit and follow up payment request of all event expenses;
- Other tasks assigned by Event Supervisor/Event Manager;