Event Intern

Events & Promotions Coordination:
Support team to ensure the successful planning and running of events and promotions.
Liaise with vendors, exhibitors, and stakeholders during the planning process to ensure everything is in order.
Communicate with the agency team to drive effective marketing for each event.
Join in all event and promotion operations; set-up, tear down, and follow-up processes.
Book venues, promotions girls, contractors, entertainers, photographers, and schedule speakers as direction.
Research vendors with the best combination of quality and cost and negotiate to achieve the most favorable terms.
Conduct site visits in advance with key venue and client contacts to make sure expectations are clear
Complete final inspections on the day of the event, or promotion, to ensure everything adheres to the client's and venue's standards.
Anticipate and plan for different scenarios, oversee event happenings and act quickly to resolve problems.
Assess an event's overall success and submit findings.
Work with the warehouse team to keep track of agency event merchandise and equipment
Visit the warehouse when needed to check stock levels of merchandise and equipment and report any items that need repairing or replacing in advance of events.
Agency Support:
Work with the Account Manager and Finance Team to produce agreements and documents for clients
Work with the Account Manager and Finance Team to issue invoices for clients and keep track of each project P&L budget if any.
Support the agency team with ad-hoc tasks and duties relevant to the role and agency commitments