Events and Admin Assistant

Organization Description:
The European Chamber of Commerce in Vietnam (EuroCham) is the principle voice of the European business community in Vietnam. EuroCham was established in 1998 and is a members-based, independent, not for profit organization of European companies who are investing in Vietnam, for the benefit of all. With nearly 950 members and 16 Sector Committees, EuroCham is one of the biggest foreign Chambers of Commerce in Vietnam and among the 5 largest European Chambers of Commerce worldwide. EuroCham represents a plethora of sectors and sizes ranging from SMEs to MNCs with a very strong business network in both Vietnam and Europe. Acting as an intermediary between our members - the business community - and local, national, regional and European authorities. EuroCham advocates on its members' behalf, to generate improvements in the business environment, raise awareness on key issues and disseminate information on issues relating to doing business in Vietnam.
Main Duties and Key Performance Indicators:
To receive incoming calls for EuroCham and to assist with making calls and send faxes, for EuroCham and/or its partner Business Groups with whom EuroCham is sharing accommodation, all with an appropriate levels of courtesy and professionalism, in order to maintain EuroCham's good image in the market.
To receive all visitors to EuroCham and to assist them with their requirements in a friendly but business-like manner, while making them feel welcome.
To provide refreshments for visitors when requested.
To assist the Deputy Director in Hanoi in the execution of all administrative tasks
To be responsible for inventory/purchasing of stationery, in charge of post office and general delivery tasks.
In particular you will be required to assist in the setting up of the EuroCham Database and in the entry of data into the database and for the maintenance thereof.
Booking of all kinds- hotels/transportation/flights etc
Booking rooms, preparing documents for the Board Meeting and other Meetings required.
Being in charge of the EuroCham discount list in Hanoi and Liaising with EuroCham HCMC about it.
Being in charge of membership in Hanoi, helping HCMC office in the preparation of the Directory: member profiles, finding advertiser for it, selling it etc..
Helping the Deputy Director in bookkeeping, petty cash, invoicing process and collecting cash.
Filing, receiving emails in general email account and forwarding to the right person.
Being in charge of events under the Hanoi Deputy Director's supervision: venue booking and confirmation, designing flyer, promoting events and all logistics at events and after events required.
Other tasks as required
Core Competencies:
a Vietnamese national with excellent English and computer proficiency
a highly motivated, flexible and dependent team player
comfortable in an international and multi-cultural environment
capable of managing the administrative tasks
must be self-motivated and able to achieve results under minimal supervision;
must be accurate, meticulous, outgoing, friendly and open.
ability to work independently and as part of a team