Events Coordinator - Thư Ký Sự Kiện

​​Prepare all administration documents required by the Hotel events sales team
​Attend to telephone, fax, email enquiries in a timely manner
​Co-ordinate all familiarizations and site inspections as required
​Attend monthly events sales meetings
​Attend to all sales department mail and maintain a correspondence data base
​Assist with direct mail campaigns
​Statistical collation on behalf of state (weekly)
​Maintain filing systems (manual and electronic)
​Maintenance and management of data base
​Assist with promotions and familiarizations where requested
​Organize Trade shows, functions and exhibitions where applicable and advised by Superiors
​Assist with compilation of annual budgets, business plan and regular action plans
​Assist with tender submissions
​Liaison with advertising agency
​Stock control of collateral
​Execute advertising/creative briefs in a timely manner
​Create artwork and have collateral input for flyers for direct mail purposes & assist with promotional activities for rooms & conference
​Maintain and update promotional flyers
​Maintain stock of printed material
​Co-ordinate and maintain supply of corporate gifts and promotional items
​Assist with the preparation of new products and services
​Assist with the planning and development of promotional strategies and marketing plans for the hotel
​Distributes events sales leads
​Work in line with business needs
​Be responsible in keeping our property safe and secure, to participate in any hotel activity related to Fire Life safety
​May assist with other duties as assigned by management​