Executive Assistant (8-month contract)

JOB PURPOSE
As an Executive Assistant, you will provide comprehensive executive and administrative support to the Marketing Director, ensuring efficient management of his/her schedule, correspondence, travel, and business affairs, also coordinates meeting logistics, documentation, payments, and event arrangements with internal and external stakeholders, exercising sound judgment and confidentiality to enable the Director to focus on strategic priorities.
JOB RESPONSIBILITIES
Schedule and arrange all meetings for Marketing Director effectively.
Prepare and coordinate arrangements (hotel, logistics, etc) for all Director's business trips, internal and external events.
Receive and scan all hard-copy documents that are submitted for Director's review and approval.
Supervise and remind on the work of Director's driver.
Assist and coordinate the execution of special and confidential projects assigned by MKT Director.
Manage and tracking expense report, in charge of the reimbursement and monthly business credit card payment for Director.
Communicate with the direct reports and staff on behalf of the Director and arrange as well as coordinate logistics for high-level meetings and visits, serve as a primary contact point between Director and other stakeholders.
Other urgent and assigned tasks by the Marketing Director.