(Assistant) Manager, Administration

Job Purpose
To standardize and manage day-today office operations across multiple office locations and sales galleries. This role focuses on optimizing facilities, managing high-performing admin team, and ensuring that every physical site reflects the luxury and professionalism of a multinational developer.
Key Responsibilities:
• Multi-Site Management: Oversee daily operations, maintenance, safety, hygiene, and aesthetics of the corporate HQ and all satellite sites, including sales galleries, and industrial service centres.
• Team Leadership: Mentor team members based at different locations, ensuring consistent service standards and professional conduct.
• Sales Gallery Support: Coordinate with the sales team to ensure galleries are "tour-ready", including managing front-desk operations, catering for high-profile clients, and event logistics.
• Procurement & Vendor Management:
o Lead negotiations and manage contracts with service providers (office rental, cleaning, transportation, office supplies, equipment, business travels) to ensure cost-efficiency and quality.
o Provide first layer review to payment documentations.
• Documentation & Compliance: Ensure all office-related licenses, tenancy agreements, and insurance policies are updated and compliant with local regulations.
• Budgeting: Develop and monitor administrative budgets, tracking expenses against forecasts to optimize operational spend.
• Process Standardization: Implement standard operating procedures (SOPs) for administrative tasks across all offices to ensure a unified corporate culture.
• Audit Liaison: Serve as the primary point of contact for both internal and external audits, ensuring all administrative records across offices and sales galleries are audit-ready and meet MNC governance standards.