Executive Assistant and Administration Officer (Australian Company)

Key responsibilities of this role
• Scheduling meetings in a sensible and convenient manner
• Handling incoming emails
• Ensuring agendas are on purpose and circulated in a timely manner
• Ensuring diaries are maintained with accuracy
• Filtering emails, phone calls, documentation and requests
• Creating and maintaining Sharepoint filing systems
• Participate and record the content of internal meetings when requested
• Drafting board papers
• Carry out communication and information transmission from the CEO to relevant departments
• Development of presentations for use in investor communications such as pitch decks, prospectus and offer documents
• Assisting in the development of content for websites, social media and publicity purposes
• Participate in foreign affairs and meet customers, if requested
• Researching and preparing reports that support key management decisions
To be successful in this role you will ideally have:
• Strong organisational skills, the capacity to successfully manage competing priorities, maintain attention to detail and meet deadlines
• An ability to solve problems and facilitate change
• Outstanding verbal and written English communications skills
• Digital competence including website, email and social media marketing
• Initiative and a strong work ethic
• Quick and accurate typing
• A clear understanding of discretion, respect and awareness of confidential information
• Naturally, you will also possess sound listening skills and a positive resilient personality
Essential Criteria
• At least 2 years experience supporting an English-speaking team or senior executive
• Degree qualified, preferably in a business-related field
• A whiz using Office 365 (intermediate to advanced level)
• Professional manner and excellent English-language communication skills