Mô tả công việc
1. Executive Assistant & Leadership Support (50%):
• Travel & Logistics Management: Coordinate comprehensive business travel for the Board of Directors (BOD) and Leadership Team, including flight bookings, hotel accommodations, visa applications, airport transfers, and local transportation.
• Executive Schedule & Secretarial Support: Manage executive calendars, organize high-level meetings, prepare documentation/reports, and ensure seamless communication flow between leadership and internal/external stakeholders.
• Guest & Client Hospitality: Provide warm, professional hospitality and logistics support for visiting executive clients, business partners, guests, and expatriates.
• Ad-hoc Executive Support: Proactively handle urgent requests and personal administrative tasks for the Leadership Team as required
2. Office Management & Operations (50%):
• Office Administration & Facilities: Oversee general office operations, cleanliness, layout, asset management, and building maintenance across offices to ensure a safe, professional working environment.
• Procurement & Vendor Management: Manage office supplies, equipment, stationery, and vendor contracts (cleaning, security...) ensuring cost efficiency and service quality.
• Government & Compliance Paperwork: Work with relevant government authorities for administrative tasks (notarization, translation, legalization, certified copies) and track supplier contracts/renewals.
• Employee Engagement & Events: Partner with HR to coordinate company events, leadership visits, team-building activities, and employee engagement programs.
Yêu cầu
• Fluent in Chinese OR Fluent in English
• Bachelor's degree in Business Administration, Foreign Languages, Management, or related fields.
• Minimum 3+ years of combined experience in Executive Support / Executive Assistant AND Office Administration / Management in professional corporate
• Experience in organizations with 500-1,000 employees.
• Strong organizational and coordination skills, capable of managing multi-site operations.
• Excellent communication, problem-solving, and stakeholder management skills.
• Proficient in Microsoft Office and general workplace technology.
Preferred:
• Exceptionally proactive with a strong "can-do" mindset; highly adaptable, resourceful, and capable of working under high pressure.
• Leadership/Team Lead experience is a plus, but a strong ownership mindset, maturity, and agility are essential.
Quyền lợi
• Competitive salary
• Salary at 100% during the probationary period
• 90% contribution of the gross salary to social insurance
• 20 days leave (12 days of annual leave and 8 days of sick leave)
• Training will be offered
• Full working equipment will be provided Annual Health Checkup
• Activities: Birthday party, Employee engagement activities.
Thông tin khác
Thời gian làm việc
Thứ 2 - Thứ 6 (từ 09:00 đến 18:00)
Thông tin chung
Nơi làm việc
- Hồ Chí Minh: The Sun Avenue Building, 28 Mai Chí Thọ, Phường An Phú (Thành phố Thuận An cũ)