Executive Assistant Cum Office Manager

1. Executive Assistant & Leadership Support (50%):
• Travel & Logistics Management: Coordinate comprehensive business travel for the Board of Directors (BOD) and Leadership Team, including flight bookings, hotel accommodations, visa applications, airport transfers, and local transportation.
• Executive Schedule & Secretarial Support: Manage executive calendars, organize high-level meetings, prepare documentation/reports, and ensure seamless communication flow between leadership and internal/external stakeholders.
• Guest & Client Hospitality: Provide warm, professional hospitality and logistics support for visiting executive clients, business partners, guests, and expatriates.
• Ad-hoc Executive Support: Proactively handle urgent requests and personal administrative tasks for the Leadership Team as required
2. Office Management & Operations (50%):
• Office Administration & Facilities: Oversee general office operations, cleanliness, layout, asset management, and building maintenance across offices to ensure a safe, professional working environment.
• Procurement & Vendor Management: Manage office supplies, equipment, stationery, and vendor contracts (cleaning, security...) ensuring cost efficiency and service quality.
• Government & Compliance Paperwork: Work with relevant government authorities for administrative tasks (notarization, translation, legalization, certified copies) and track supplier contracts/renewals.
• Employee Engagement & Events: Partner with HR to coordinate company events, leadership visits, team-building activities, and employee engagement programs.