Executive Assistant cum Office Manager

**Please note that visa and work permit sponsorship are not available for this position.
Company Description
We are, iTechwx, established in mid-2022, with over 1000 employees across 3 offices within Ho Chi Minh City and 1 office in Ha Noi City. iTechwx dedicates the One-Stop Digital Transformation Service to our customers. Renowned for delivering premium IT outsourcing services exclusively tailored for Microsoft clients for 4 products:
Microsoft Dynamics 365, Microsoft Azure, Microsoft Windows Commercial, and Microsoft Office 365
.
Role Description
As an Executive Assistant cum Office Manager at iTechwx, you will play a dual, high-impact role: providing high-level personal and administrative support to the Leadership Team while overseeing day-to-day office administration and facilities operations. This role requires a dynamic, highly energetic, and polished professional with a strong service mindset, proactive problem-solving skills, and the ability to maintain smooth workplace operations in a fast-paced environment.
1. Executive Assistant & Leadership Support (50%):
Travel & Logistics Management:
Coordinate comprehensive business travel for the Board of Directors (BOD) and Leadership Team, including flight bookings, hotel accommodations, visa applications, airport transfers, and local transportation.
Executive Schedule & Secretarial Support:
Manage executive calendars, organize high-level meetings, prepare documentation/reports, and ensure seamless communication flow between leadership and internal/external stakeholders.
Guest & Client Hospitality:
Provide warm, professional hospitality and logistics support for visiting executive clients, business partners, guests, and expatriates.
Ad-hoc Executive Support:
Proactively handle urgent requests and personal administrative tasks for the Leadership Team as required
2. Office Management & Operations (50%):
Office Administration & Facilities:
Oversee general office operations, cleanliness, layout, asset management, and building maintenance across offices to ensure a safe, professional working environment.
Procurement & Vendor Management:
Manage office supplies, equipment, stationery, and vendor contracts (cleaning, security...) ensuring cost efficiency and service quality.
Government & Compliance Paperwork:
Work with relevant government authorities for administrative tasks (notarization, translation, legalization, certified copies) and track supplier contracts/renewals.
Employee Engagement & Events:
Partner with HR to coordinate company events, leadership visits, team-building activities, and employee engagement programs.
Qualifications
Fluent in Chinese OR Fluent in English
Bachelor's degree in Business Administration, Foreign Languages, Management, or related fields.
Minimum 3+ years of combined experience in Executive Support / Executive Assistant AND Office Administration / Management in professional corporate
Experience in organizations with 500-1,000 employees.
Strong organizational and coordination skills, capable of managing multi-site operations.
Excellent communication, problem-solving, and stakeholder management skills.
Proficient in Microsoft Office and general workplace technology.
Preferred:
Exceptionally proactive with a strong "can-do" mindset; highly adaptable, resourceful, and capable of working under high pressure.
Leadership/Team Lead experience is a plus, but a strong ownership mindset, maturity, and agility are essential.
Benefits:
Salary at 100% during the probationary period.
90% contribution of the gross salary to social insurance.
An employee who works at night (10 PM - 6 AM) will be paid an additional amount of 30% of the normal salary + PVI insurance + 500,000 VND food allowance.
20 days leave (12 days of annual leave and 8 days of sick leave).
Full working equipment will be provided.
Annual Health Checkup for employees who have worked for at least 6 months from the date of signing the official labor contract.
Activities: Birthday party, Employee engagement activities.
Working location:
📍 12th Floor, Opal Tower, 92 Nguyen Huu Canh St., Thanh My Tay Ward, Ho Chi Minh City, Vietnam.
📍 VISTA Building, 19 Tan Cang St., Thanh My Tay Ward, HCM City
📍 The Sun Avenue Building, 28 Mai Chí Thọ St., An Phú Ward, HCM City
Working time:
Mon-Fri 9AM-6PM. Standby for emergent cases.
Apply: [protected info]