
Executive Assistant Of University Council
Công Ty TNHH Giáo Dục Và Đào Tạo Vinacademy
Hết hạn: Còn 30 ngày
- Chi tiết công việc
- Giới thiệu công ty
Thu nhập: Thương lượng
Loại hình: Toàn thời gian
Chức vụ: Nhân viên
Kinh nghiệm: 3 năm
Mô tả công việc
JOB OPPORTUNITY
The Secretary of University Council reports directly to the University Council's Chief of staff.
The Secretary of the University Council plays a pivotal role in supporting the University Council by providing comprehensive assistance to the President and Provost in their duties. This includes managing schedules, coordinating travels, facilitating communication, overseeing projects, committees management, and ensuring the smooth day-to-day operations of the University Office. Beyond these responsibilities, the Secretary also handles logistical preparations, collaborates closely with other stakeholders-such as faculty, staff, and external partners-and serves as a key liaison to enhance operational efficiency and support the university's strategic objectives.
POSITION RESPONSIBILITIES
Governance and Compliance Support
• Act as the primary support and advisor on governance matters, ensuring the University Council functions in compliance with legal and regulatory standards.
Council and Committee Support
• Act as a coordinator for all meeting requests by VinUniversity Office (VINO), overseeing the preparation of meeting minutes, ensuring timely follow-up actions are completed and maintaining accurate records of proceedings.
Liaison and Communication
• Represent the Office on specific university-wide efforts, working groups and committees, develop and maintain productive relationships with a range of stakeholders across campus and in the community.
• Facilitate communication between the University Council, administration, faculty, and external stakeholders to promote transparency and informed decision-making.
• Work and maintain relationship with the network of the President and Provost and external stakeholders; support in the public communication section.
Strategic Planning Support
• Contribute to the university's strategic planning processes by providing support to align governance practices with institutional goals.
• Design and implement operational initiatives by creating detailed work plans, collecting and synthesizing pertinent data, conducting research, and analyzing findings to formulate actionable recommendations.
Operational Efficiency
• Provide staff support for campus-wide initiatives and high-priority projects, ensuring smooth progress and adherence to timelines.
• Oversee the VinUniversity Office (VINO) budget to maximize efficiency, assess effectiveness, and enhance initiatives, ensuring seamless implementation and timely completion.
Other duties as assigned
The Secretary of University Council reports directly to the University Council's Chief of staff.
The Secretary of the University Council plays a pivotal role in supporting the University Council by providing comprehensive assistance to the President and Provost in their duties. This includes managing schedules, coordinating travels, facilitating communication, overseeing projects, committees management, and ensuring the smooth day-to-day operations of the University Office. Beyond these responsibilities, the Secretary also handles logistical preparations, collaborates closely with other stakeholders-such as faculty, staff, and external partners-and serves as a key liaison to enhance operational efficiency and support the university's strategic objectives.
POSITION RESPONSIBILITIES
Governance and Compliance Support
• Act as the primary support and advisor on governance matters, ensuring the University Council functions in compliance with legal and regulatory standards.
Council and Committee Support
• Act as a coordinator for all meeting requests by VinUniversity Office (VINO), overseeing the preparation of meeting minutes, ensuring timely follow-up actions are completed and maintaining accurate records of proceedings.
Liaison and Communication
• Represent the Office on specific university-wide efforts, working groups and committees, develop and maintain productive relationships with a range of stakeholders across campus and in the community.
• Facilitate communication between the University Council, administration, faculty, and external stakeholders to promote transparency and informed decision-making.
• Work and maintain relationship with the network of the President and Provost and external stakeholders; support in the public communication section.
Strategic Planning Support
• Contribute to the university's strategic planning processes by providing support to align governance practices with institutional goals.
• Design and implement operational initiatives by creating detailed work plans, collecting and synthesizing pertinent data, conducting research, and analyzing findings to formulate actionable recommendations.
Operational Efficiency
• Provide staff support for campus-wide initiatives and high-priority projects, ensuring smooth progress and adherence to timelines.
• Oversee the VinUniversity Office (VINO) budget to maximize efficiency, assess effectiveness, and enhance initiatives, ensuring seamless implementation and timely completion.
Other duties as assigned
Yêu cầu
KEY REQUIREMENTS
EDUCATION AND EXPERIENCE
• Bachelor/Master degree or higher in related field; preferably in higher education from prestigious university
• Passionate in higher education and eager to contribute
• 3+ years of professional experience in higher education or other relevant fields
• Experience working with faculty and faculty-led initiatives is preferred
• Experience with higher education is strongly preferred, but not required
KNOWLEDGE, SKILLS, AND ABILITIES
• Proficient in Microsoft Office, including Word, Excel, PowerPoint and Outlook
• Excellent communication in both Vietnamese and English
• Ability to earn trust in relationships with others by consistently demonstrating integrity (honesty, consistency, and reliability) and professional competence
• Ability to understand data and perform some analytical tasks
• Highly proficient organizational skills, attention to detail, and the ability to manage a variety of tasks simultaneously
• Strong interpersonal skills with the ability to always remain courteous and professional
• Demonstrated ability to review and prioritize work independently and effectively
• Demonstrated ability to be resourceful and creative when problem-solving
• Is persistent and able to deal with complexity and ambiguity
• Ability to maintain calm and positive attitude and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines
• Ability to handle sensitive and confidential situations/information with absolute discretion
EDUCATION AND EXPERIENCE
• Bachelor/Master degree or higher in related field; preferably in higher education from prestigious university
• Passionate in higher education and eager to contribute
• 3+ years of professional experience in higher education or other relevant fields
• Experience working with faculty and faculty-led initiatives is preferred
• Experience with higher education is strongly preferred, but not required
KNOWLEDGE, SKILLS, AND ABILITIES
• Proficient in Microsoft Office, including Word, Excel, PowerPoint and Outlook
• Excellent communication in both Vietnamese and English
• Ability to earn trust in relationships with others by consistently demonstrating integrity (honesty, consistency, and reliability) and professional competence
• Ability to understand data and perform some analytical tasks
• Highly proficient organizational skills, attention to detail, and the ability to manage a variety of tasks simultaneously
• Strong interpersonal skills with the ability to always remain courteous and professional
• Demonstrated ability to review and prioritize work independently and effectively
• Demonstrated ability to be resourceful and creative when problem-solving
• Is persistent and able to deal with complexity and ambiguity
• Ability to maintain calm and positive attitude and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines
• Ability to handle sensitive and confidential situations/information with absolute discretion
Quyền lợi
Khác
The salary and benefits are competitive and commensurate with qualifications and experience.
The salary and benefits are competitive and commensurate with qualifications and experience.
Thông tin khác
NGÀY ĐĂNG
15/03/2025
CẤP BẬC
Nhân viên
NGÀNH NGHỀ
Giáo Dục > Dịch Vụ Sinh Viên/Hỗ Trợ Học Viên
KỸ NĂNG
Analytical Skills, Communication Skills, Interpersonal Skills, Microsoft Office, Organizational skills
LĨNH VỰC
Giáo dục/Đào Tạo
NGÔN NGỮ TRÌNH BÀY HỒ SƠ
Tiếng Anh
SỐ NĂM KINH NGHIỆM TỐI THIỂU
3
QUỐC TỊCH
Không hiển thị
Xem thêm
Thông tin chung
- Thu nhập: Thương lượng
Nơi làm việc
- VinUniversity
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Hạn nộp: 15/04/2025
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