Executive Assistant to CEO

* GENERAL
- Assist primarily the CEO with organizational, financial and personal administration on a daily basis
- Be friendly and personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers and the general public) to coordinate various complex meetings
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
- Lead short-term projects and initiatives as requested by the CEO
- Respect the need for confidentiality and sensitivity of information
- Have a proven ability to exercise good judgment in recognizing the scope of authority
- Assist other Directors as delegated by the CEO
- Other job duties assigned by CEO
* COMMUNICATIONS
- Communicate and handle incoming and outgoing electronic communications on behalf of the CEO
- Chase responses to requests and emails to/from the CEO if requested
- Greet visitors graciously and in a professional manner, create a good personal image through a neat, clean, businesslike professional appearance and a positive, cheerful attitude.
- Answer phones in a pleasant, helpful and professional manner, direct all incoming calls to appropriate party promptly and efficiently, accurately recording messages and reliably passing messages to recipient in a timely manner
* SCHEDULING
- Work with the CEO to manage his calendar and schedule (board meetings, donor meetings, conferences, regional office visits) including coordinating CEO's global and domestic travel itineraries
- Organize all other meetings to be attended by the CEO, including staff lunches, coffees, and Skype calls,... when requested
- Ensures that key dates and events are highlighted to the CEO ahead of time
* MEETINGS
- Prepare materials, packets and presentations for CEO's meetings, senior management team meetings, off-sites, and all-staff meetings
- Organize the logistics of board meetings and other key internal meetings
- Coordinate and distribute notes at management meetings as requested
- Type up notes of the CEO/ the Board as requested
- Organize and arrange venues for all other meetings requested by the CEO
* RECORDS AND DOCUMENTATION
- Maintain records of decisions and ensure action items are clearly recorded for the CEO
- Organize documents for signatures of CEO and members of executive staff related to relevant projects
- Keep accurate records and files at all times and as appropriate
- Update and maintain database of executive key contacts
* OTHER
- Coordinate travel arrangements including scheduling for CEO, executive staff, board members, and key guests as directed by the CEO
- Provide oral and written translation of Vietnamese to English, and English to Vietnamese as needed
- Manage CEO's expense claims
- Purchases and sends gifts for key relationships
- Meet key guests at the airport
- Assist with special projects and reports as required as the CEO
* COMPENSATION & BENEFITS
- Salary: Negotiable
- Others: As per company and Government policies, ... will be discussed in the interview.
- Start date: Prefer available after interview