Executive Assistant to CEO

The Job holder is responsible for supporting CEO in administrative tasks and business coordinator/analysis activities.
Key Responsibilities as follow:
Administrative tasks
• Organize BOD meetings: paperwork, meeting arrangement, documents preparation.
• Taking notes and writing minutes during meetings.
• In charge of emails transferring from the BOD, including informing involved parties, cooperating involved parties, processing emails at a defined level.
• Cooperate tasks with different teams and assist managers when there are requests related to the Company's business come through the BOD.
• Organizing Business travel and itineraries.
• To check all documents submitted to CEO and do the checklist for monitoring.
• Carry out different, administrative procedures as required.
Board & Shareholder Meetings:
• Organize, attend, and record minutes of board, committee, and shareholder meetings.
• Prepare and distribute agendas, board papers, resolutions, and meeting notices.
• Advise the board on corporate governance matters and regulatory developments.
• Corporate Documentation & Records: Draft, review, and maintain key corporate documents such as bylaws, resolutions, and board charters.
• Stakeholder Communication: Act as the main point of contact between the board, management, shareholders, and external stakeholders.
• Any other tasks as assigned by line manager.