Executive Assistant to CEO

About Hubbis
Hubbis is Asia's leading knowledge and networking platform for the private wealth management industry. We connect senior executives across private banks, independent wealth managers, family offices, and solution providers through high-level forums, bespoke roundtables, and digital thought-leadership content.
We are now seeking a highly capable and proactive Executive Assistant to the CEO to support our Founder and Chief Executive Officer in managing strategic priorities, operations, and business communications across Asia.
Key Responsibilities
• Provide full executive and administrative support to the CEO, ensuring the smooth execution of day-to-day business activities.
• Manage and coordinate schedules, meetings, travel arrangements, and follow-ups efficiently and proactively.
• Calendar management and associated tasks such as documentation, meeting scheduling
• Arrangement of meetings for the CEO
• Co-ordinating logistics for business trips and travel arrangements
• Calling clients and helping with the maintenance of the database
• Deal with internal and external parties
• Responsible for the travel co-ordination of all staff
• Serve as the primary liaison between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
• Prepare meeting materials, presentations, reports, and correspondence with accuracy and attention to detail.
• Track and drive completion of key action items and deliverables for the CEO.
• Coordinate with senior leadership and functional teams to ensure alignment on priorities and timely communication.
• Support event preparation, client interactions, and strategic projects as required.
• Maintain a strong understanding of business operations and anticipate the CEO's needs in advance.