Executive Assistant To CEO

I. JOB PURPOSE:
The Executive Assistant to CEO plays a key role in supporting the CEO in overall company operations, strategic initiatives, and performance management across departments. This position requires strong analytical skills in finance and a solid understanding of import-export operations. The Assistant will act as the CEO's liaison internally and externally to ensure alignment, efficiency, and effective execution of corporate objectives.
II. KEY RESPONSIBILITIES:
Company Operations & Strategic Management
• Participate in developing internal systems, software, and KPIs for key departments (HR, Accounting, Sales, Import-Export).
• Analyze and consolidate departmental reports and present key insights to the Board of Directors (BOD).
• Participate in problem-solving processes to mitigate risks and enhance operational efficiency.
• Communicate and coordinate directly and on behalf of the CEO with internal teams and external partners.
• Support the BOD in managing new or special projects, investments, or strategic business opportunities.
• Perform other assignments as directed by the CEO.
Import-Export Management
• Collaborate with the CEO and Import-Export Management Team to oversee all import-export operations.
• Identify and develop relationships with new domestic and international suppliers for special projects.
• Review and analyze import-export expenses and cost structures to ensure accuracy and efficiency.
Sales Coordination
• Support the CEO in managing company-wide sales performance; reviewing revenue targets and sales strategies; and taking care of key customer accounts.
• Analyze major customer profiles, including financial capability and potential for long-term partnership.
• Provide insights and recommendations to enhance business expansion effectively and safely.
Finance & Banking
• Work with the finance and banking teams to review and monitor company cash flow and financial performance weekly and monthly.
• Evaluate and negotiate with banks to ensure competitive financial terms, interest rates, fees and foreign exchange rates.
• Support the CEO in financial planning, forecasting, and capital allocation decisions.
Human Resources
• Participate in recruitment for key positions: CV screening, interviewing, and recommending shortlisted candidates to the CEO.
• Support discussions and negotiations regarding job offers, salary packages, and assignments.
• Coordinate with HR on payroll and insurance management.
• Act as a bridge for effective internal communication and engagement across departments.
Administrative & Executive Support
• Manage the CEO's calendar, schedule meetings, and ensure effective time management.
• Prepare meeting materials, attend meetings, take minutes, and follow up on assigned action items.
• Arrange detailed travel plans, itineraries, and logistics for both the CEO and visiting international partners.
• Handle hospitality for important guests and business partners, including gifts and correspondence on special occasions.
• Draft important contracts, documents, and official correspondence when assigned.
• Oversee company website and social media presence to maintain a professional corporate image and support PR strategies.
• Review and verify all documents before presenting them to the CEO for approval and signing.