Executive Assistant To COO

Strategic Workflow and Advisory
• Manage and optimize the COO's calendar, business meetings, and international travel based on business priorities.
• Review, prioritize, and manage incoming business emails, reports, and inquiries; prepare executive summaries and briefing documents before key meetings.
• Ensure timely follow-up and completion of assigned tasks and strategic initiatives.
• Support and coordinate special business projects and highly confidential assignments as directed by the COO.
Operations Coordination & Regional Monitoring (GEOs)
• Act on behalf of the COO to communicate strategic decisions, directives, and work requests to department heads and global regions (GEOs).
• Monitor and follow up on the progress of action items and projects assigned by the COO to ensure all teams hit their targets and deadlines.
• Gather data and updates from different regions, identify potential operational bottlenecks, and report them clearly to the COO with suggested solutions.
• Prepare high-level reports, business presentations, dashboards, and performance summaries of all GEOs to help the COO monitor business results and make effective decisions.
High - level Meeting Support & Translation
• Attend executive-level meetings, board meetings, and business negotiations alongside or on behalf of the COO.
• Provide clear consecutive interpretation (English/Russian) during business meetings and accurately translate corporate documents.
• Record detailed meeting minutes, outline key action points, and track accountability across teams after the meetings.