Executive Assistant to Dean of School, School of Science and Technology

RMIT VIETNAM



RMIT Vietnam, an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi since 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting students from Australia and many other countries.



SCHOOL OF SCIENCE & TECHNOLOGY



The School of Science & Technology at RMIT Vietnam is associated with the STEM College of RMIT University Melbourne, delivering the College's award programs and developing research in the field(s) of science, engineering and health. Programs currently taught on the Vietnam campus include the Bachelor of Information Technology, Bachelor of Engineering (Electrical and Electronics), Bachelor of Engineering (Software Engineering), Bachelor of Engineering (Robotics & Mechatronics) and the Doctor of Philosophy (Engineering) (Electrical and Electronic Engineering).



YOUR ROLE



Under supervision of the Manager, Planning & Operations and Dean of School, you will be responsible for providing essential support through diary management, managing correspondence and documentation, drafting letters and standard communications; ensuring that correspondence and presentations are of a high standard; and assisting the Dean of School to ensure that actions arising from correspondence and meetings are completed in a timely and appropriate manner.



You also provide support to designated members of the College and School Executive leadership teams, as well as the Industry School Advisory Board members upon request.



You will contribute to other tasks that also include local/national/international teleconference and meeting coordination, committee servicing and minute taking, event organisation, travel bookings as well as responding to email and phone enquiries for the Dean of School.



The nature of the position requires regular contact with different sectors within the University and is the first point of contact for people wishing to communicate with the Dean of School. It also requires interactions with external agencies, corporations, government officials and staff in other education institutions, as well as broadly across the university globally.



CULTURE



Our Values inspire us, wherever we are in the world, and guide how we live and work together.



Imagination. Agility. Courage. Passion. Impact. Inclusion.



What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other. Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices.