Executive Assistant

Seeking a sharp, proactive, and dynamic Executive Assistant to serve as a primary operational partner. Beyond delivering high level executive support, this role is pivotal in guiding an upcoming executive transition by maintaining operational continuity, aligning key stakeholders, and streamlining daily workflows.
Additionally, this position serves as a critical linguistic and cultural bridge for global operations, requiring fluent real time interpretation and written translation between English and Vietnamese across business meetings, executive correspondence, and strategic cross border documentation.
You'll have the opportunity to:
- Preparation of Reports
- Control of requisitions overhead
- Planning of department events
- Administrative support: nominee correction, over time, control of meeting rooms, agenda management, travel reservations, etc.
- Manage confidential information with extreme care and trust
- Manage all travel bookings, airfare, car, hotels, - All staff
- Manage BSC reporting - PowerPoint presentations
- Monitor travel expenses compliance with corporate guidelines
- Track travel expenses to budget plan
- SAP reports to support data integrity and business processing - TM1
- Coordinate as needed with other assistants & clerks for compliance, coordination, and support functions
- Support director in all their duties and effectively carry out assigned responsibilities
- Ensure consistent and smooth implementation of daily operational procedures
- Communicate with the director to determine daily responsibilities for ongoing projects
- Assist in strategic business planning and analysis
- Implement new procedure or operational changes
- Help facilitate clear and consistent communication between departments
- Take and deliver important messages to the director
- Maintain calendars and schedule necessary meetings, calls, etc.
- Prepare, organize, and file office documents
- Take notes and keep minutes during relevant departmental meetings
- Liaise with clients and employees to ensure satisfaction
- Interact with the public and represent our organization in a professional manner
- Documents Translation English/ Spanish, French optional.
- Be a knowledgeable resource in matters related to our business
- Manage expatriate issues - Bills, Bank, and Utilities, Rentals - 30%
- Support all expense reports
- Invoicing management - Obtain and secure all Bills - Tax complaint
- Perform all necessary daily clerical tasks the director requires (phone calls, emails, etc.)
- Assure the front desk responsibility
- Keeping all interested in a good mood!