Executive/ Senior Executive, Admin

- Provide secretarial work to the office.
- Answer telephones and handle in appropriate manner.
- Meet and greet clients and visitors.
- Ensure facility and office upkeep and maintenance and sufficient supplies to provide good working conditions.
- Set up and coordinate meetings and conferences.
- Set up and coordinate bookings of Company's vehicles.
- Research, price, purchase/rent and control office space, stationary, furniture, equipment and supplies.
- Look after food and beverage matters.
- Support and coordinate activities and events of the office.
- Arrange all matters related to business travel in the office.
- Order and control reading printed materials.
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
- Organize and store paperwork, documents and computer-based information.
- Maintain hard copy and electronic filing system.
- Sign for courier packages.
- Handle administrative work of projects.
- Correspond with colleagues, business partners, external parties and guests.
- Prepare and control administrative budgets.
- Get involved in other areas of competence as required.
- Follow and implement the Environment, Health and Safety Management System of the Company according to the Environmental Management System ( ISO 14001) and Occupational Health and Safety Assessment Series (ISO 45001).