Finance, Accounting cum HR & Admin Executive

Payroll, PIT, SHUI
Control and record the salary, PIT, SHUI document.
Ensure the implementation of the provisions on remuneration issued by company y
Recruitment:
To receive, select and screen CV for interview.
To summary the result of recruitment if required.
To report recruitment budget if required
Human Resource Management Systems
Manage the development and maintenance of HRMS and Intranet.
Maintain employee-related data bases
Employee Relations
Develop/ communicate HR policies, procedures, programs and laws.
Ensure that adequate resources are provided timely and accurate to all employees, business partners or relevant parties.
Hygiene, safety, labor protection
Work with ESP to contribute, adjustment, additional policy regimes ensuring hygiene, safety...
Monitoring the implementation of hygiene, safety and labor protection
Fire protection & environment
Work with the building owner to conduct fire drill and regulations.
Follow, check fire protection, environment
Reception duties
Handle general enquiries and screen and transfer incoming calls to the relevant parties
Attending to dispatch riders, courier services
Arrange local & overseas courier service
Maintain & update telephone extension listing into the Intranet
Co-ordinating with tea ladies to make drinks for staffs and guests as & when they required
Maintain cleanliness and neatness within Reception area
Office maintenance, renovation/innovation
Prepare documentation on maintenance of copier machines, vending machines and newspaper vendor, pest control ...
Liaise with landlord, internal staff and vendor on any issues relating to office maintenance
Ensure office premises, equipment and facilities are properly maintained
Hotel reservation
Attend to hotel bookings and travel request details from staff and guest
Contact relevant external agents or hotels for reservations according to request within the scope of company policies, in a timely manner
Ensure confirmation from agents and update staff/guest on relevant information
Maintain up to date information on hotel rates to all employees and update Intranet
On an annual basis, liaise with the various hotels to get competitive corporate rates for our staffs and update accordingly
Car management
Work with Fleet vendor to manage car schedule and cost.
Update car schedule every week.
Expat support
Work with vendors on immigration process and documents
Arrange accommodation
Purchase
Follow purchase process
Negotiate best terms and competitive costs with vendors
Filing
Ensure documents are filed properly and orderly relating to your area of work
Renew contract
Annual vendor evaluation
Finance & Accounting
Prepare and finalize BP/FC if required.
Control operating expense budget on monthly/annual basis as required.
Prepare bank documents, payment request on due date for approval and then proceed all necessary procedures for bank transactions;
Checking and verification of all invoices
Control petty cash and make report on petty cash
Asset check if required
IT Administrative Support
Liaison for IT queries between local office and RHQ
Administrative preparation for IT internal reviews, audits and checks
Periodic reporting to RHQ and all IT related matters
Assist RHQ in administering IT standards
Legal Support
Check & update the new legal related to company
Co-ordinate with ESP Legal for Vietnam licensing
Relevant experience
Well planning and controlling budget
Office management
A deep knowledge of local regulations, labour regulation and C&B, employee relation
Familiar with SGA/SAP and HRMS
Personal characteristics and behaviour
Excellent interpersonal and communication skills;
High confidentiality;
Ability to work independently or as a team;
Enthusiastic, dynamic, self-motivated and resourceful;
Trustworthy and ethical