As a Finance Admin cum E-commerce Accountant, this role is responsible for supporting the day-to-day financial and accounting operations of the business, ensuring accurate financial records, seamless e-commerce transaction reconciliation, and efficient administrative processes across online sales channels. The position plays a key role in maintaining financial compliance, managing documentation, and collaborating with cross-functional teams to support business growth in a fast-paced e-commerce environment.
What You Will Do
1. Document Control, Filing & Operational Support
Contract Management: Issue contract reference numbers to Persons in Charge (PICs) in accordance with company regulations.
Client & Vendor Documentation:
Daily update and follow-up on Minutes of Acceptance/Contract/PO,... for Client and vendors contracts.
Track and physically stamp BBNT for the paperwork.
Digital Filing (Cloud Storage): Input complete and accurate information into Google Drive; classify documents by file group/content category as guided
Paperwork & Archiving Management:
Manage hard copy and soft copy archiving of paperwork/vouchers.
Download, verify scan files, check hard copies, and safely store physical files.
Systematically update tracking sheets and Google Drive logs.
Document Circulation & Inter-departmental Tracking:
Monitor and supervise incoming/outgoing document workflows across departments; promptly assist in resolving any issues or delays
2. Collaboration & Audit Compliance
Request necessary information and documents from relevant departments for periodic or ad-hoc task execution.
Collaborate flexibly and professionally with internal departments and external parties (Audit, Tax, State Inspection Authorities, etc.).
Coordinate with the AP (Accounts Payable) Team to check and verify vendor contracts during payment processing
3. D2C & E-Commerce Operations Support
SKU & Master Data: Perform daily SKU matching and upload product listings (Single/Bundle) on Misa.
Invoice Issue Management: Weekly check unissued invoices on Misa and coordinate with the D2C team to troubleshoot listing/SKU errors
E-commerce Reconciliation: Monthly reconcile revenue across E-com platforms (Shopee, TikTok, Lazada) against Misa data and update the D2C Reconcile file.
Cost Allocation & PnL: Monthly update Actual Costs for Outright operations (DUC, Boncept) and adjust/verify PnL post-update
4. Act as the direct point of contact for PICs to clarify and resolve all inquiries related to Paperwork (PPW).
Who You Are
Bachelor's degree in Finance, Accounting, Business Administration, E-commerce, or a related field.
At least 1 year of experience in Finance Administration, E-commerce Operations, Sales Administration, or Accounting.
Experience in the e-commerce, retail, or cosmetics industry is highly preferred.
Hands-on experience with accounting ERP systems, preferably MISA.
Basic understanding of e-commerce platforms and operations, including Shopee, TikTok Shop, and Lazada.
Proficient in Microsoft Excel and Google Sheets.
Detail-oriented with strong numerical accuracy and attention to detail.
Strong problem-solving skills and the ability to collaborate effectively with cross-functional teams.
Well-organized with a systematic approach to managing both digital and physical documentation.
Why You'll Love It
Competitive Salary
Performance Review (2 times per year)
Performance Bonus (1 time per year)
Private Health Insurance
TGIF, monthly birthday, and other fun events
MacBook to be provided
Good chance to explore new trends in the digital market
Opportunity to learn and work with the most advanced advertising technology platforms
Work in a professional, active, international and dynamic environment
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