Finance Admin

Role purpose
• Ensure all payments made by the Company comply with internal policies and processes, and local regulations with proper supporting documents.
• Assist other functions with expense claims / cash advance requests.
• Ensure the Company's Debtors are efficiently managed, cash receipts are properly monitored and controlled with no bad debts.
Role accountabilities
Financial Accounting and Admin:
• Verify all supporting documents for payments to ensure completeness and compliance with internal policies and Vietnamese regulations. Then submit verified documents to GSO for processing.
• Work with GSO to ensure invoices posting in SAP is correct and raise Awhina tickets for re-work and follow-up with GSO to close the tickets.
• Process in - market payments on HSBCnet for payments, e.g. payments of import duties, telephones, utilies... etc., then raise tickets on Awhina to record this in - market transaction in SAP.
• Advise other functions on payment requirements. Assist with expense claims / cash advance requests.
• Work closely with GSO to ensure payments are processed on time and in full, collaborate with GSO and other functions to resolve issues / disputes related to payments.
• Filling all hardcopy documents and supporting for internal/ external audit vouching and tax audit.
• Prepare and send the samples list to EY team for monthly VAT declaration.
• Monthly tracking & reporting non - compliance cases to Finance Controller.
• Check, then process the non - FTE employee's claim to comply with 3rd party's travel claim.
• Be the contact point for creating urgent payment tickets on Awhina and foillow-up with GSO to get the payment done.
• Control GRIR items for indirect purchase.
• Create PR, PO, and do GR/ confirm service for acquiring goods or services from Finance/ IT Department.
• Check, then get sign-off for vendor's confirmation letter.
• Work with the local bank for sending supporting documents to ensure oversea payment to be release on time and accurately.
• Be the contact point for vendors' queries about payment.