Finance Assistant (Lam Dong & Cat Tien)

Position title: Finance Assistant (Lam Dong & Cat Tien), USAID Biodiversity Conservation
Reports to: Field Finance Manager, USAID Biodiversity Conservation
Location: Lam Dong, Vietnam
I. Background
WWF was one of the first International non-government organizations working in Vietnam. In 1985, WWF began working on a national conservation strategy and since then has worked closely with the Vietnamese Government on a diverse range of environment issues and implemented field activities across the country. Find out more at [protected info] WWF recognizes that its employees are its most important asset. A competent workforce, thoroughly trained, properly motivated, and bound together by mutual trust and common objectives is crucial to the success of WWF.
II. Major Functions:
Under the supervision of the Field Finance Manager, the Finance Assistant provides finance management for the USAID Biodiversity Conservation activities in Lam Dong & Cat Tien for monitoring and maintaining project-related records, including project contracts/consultant/grants/service contract, activity plan and ensuring that all related supporting document are collected and paid accordingly.
III. Major Duties and Responsibilities:
1. Payments
• Review all payments for project activities managed in Lam Dong office in a timely manner in accordance with WWF policies & procedures and in compliance with USAID rules and regulations.
o Check AP/PR, invoices, receipts, documents to ensure correctness, accuracy and compliance with WWF policies and procedures, compliance with project/core budget lines.
o Prepare payment vouchers regarding to payments for the project activities in the province and record into Oracle Light ensuring high quality, accuracy, and consistency of work in project implementation
• Assist to prepare ADI file for required transactions of the BCA project (bank charges, accruals, airfare, [protected info]) for uploading to Oracle Light
• Assist Field Finance Manager in reviewing and monitoring monthly expenditures in Lam Dong and Cat Tien, based on work plans and budgets, ensure the figures are exact and correctly charged to the appropriate task code number and budget line.
• Back up for processing the payment orders in the internet banking.
• Maintain a system (in hard copy and soft copy) to keep track activities expenses & payment status.
• Provide support Lam Dong office/Cat Tien NP on financial related issues. Provide technical support to project staff to help them understand WWF and USAID policies and procedures when required.
2. VAT Accounting
• Responsible for managing and filing VAT invoices of WWF - BCA to ensure compliance of VAT rules to facilitate VAT claims of WWF Viet Nam
• Make sure VAT reconciliation are done in timely manner
3. Contracts & agreements
• Review & manage all contracts/agreements issued by Lam Dong Office under the Biodiversity Conservation program (BCA)
• Maintain financial records and keep records for all agreements under the BCA project issued by Lam Dong Office.
4. Audit Preparation and Facilitation
• Support team to prepare for annual internal and external audits when required