Finance Officer (FO)

Main function:
Under the supervision of the FM, the FO oversees and controls finance procedures and other tasks to ensure effective and efficient financial management of program, projects in line with all current NPA financial policies and requirements of the Donors.
Specific duties
Internal control
• Make sure to understand the updated rules and regulations of Donors as well NPA requirements
• Compare actual expenditures with budgets. Any variances or discrepancies should be immediately documented and reported to FM.
• Check payments with all related financial documents based on the requirements of NPA and Donor before getting approvals from Project Manager/ Country Director.
• Check and coordinate with Logistic/Admin/HR department in procurement requests, as per requirements of the donor and NPA under Vietnamese law and practice.
• Follow up to ensure that expenditures are properly approved, documented and posted in accordance to approved budgets.
• Visit field projects to ensure field finance staff follow the requirements of the donor and NPA under Vietnamese law and practice.
• Prevent and detect fraud and errors during control of financial documents.
• Coordinate and follow up on audit cash as requirement.
• Follow up partner expenditure to ensure their compliance with donor and NPA rules and regulation
• Follow up the audit report and other financial report to all transactions
Accounting control
• Check that all entries done by project FOs are properly recorded based on financial justifications required and ensue records are complete and accurate in the financial system.
• Review All vouchers online for all transactions of all projects
• Booking interim accounts
• Coordinate with Logistics Department to control the physical inventory by comparing with the accounting records and bin cards.
• Ensure all financial and accounting documents are available for audit/ management control checks and keep control of financial documents.
• Reconsolidate bank statements and cash statements of all projects on monthly basic.
Other tasks:
• Prepare financial reports for all projects.
• Post interim expenses for all projects via regional and HO account or any transactions (when required).
• Assist FM to prepare budgets.
• Assist FM to do budget projections.
• Support month-end and year-end closing process.
• Support year-end Auditing.
• Make sure all finance documents are stored in order and in safe place.
• Coordinate with FOs to assist project staff in completing financial paperwork to ensure compliance with NPA financial guidelines as well donor regulations
• Perform any other tasks assigned by FM