Financial Controller (Hiep Phuoc Industrial Park, Nha Be District)

JOB SUMMARY:
Overall management of the Financial Controls & Internal Audit of the company:
- Prepare & control the financial reports of the company (budgets, analytical reports, management accounting..)
- Control and evaluate internal audit and internal processes, risks controls
JOB FUNCTION AND RESPONSIBILITIES:
A FINANCIAL CONTROLLING & REPORTING (80%):
BUDGETING & REPORTING:
- Supervise the budgeting process and prepare yearly budget reports
- Financial reports control and analysis, variance analysis Vs budget
- Prepare monthly and quarterly financial reports, and report annexes
- Prepare management accounting reports (costing, analytical, profitability...)
- Overall support to the company to reach short term and long term targets
MANAGEMENT DASHBOARD:
- Collecting information, checking accuracy and weekly publishing indicators on company activity
- Evidencing trends and deviation
- Proposing analysis and solutions to the board of directors
ACCOUNTING CONTROL:
- Checking and updating accounting, invoicing and payment procedure
- Controlling the good use of chart of accounts
- Controlling the proper balance of accounts
- Controlling payments effectiveness in Fast accounting matching bank records
- Ensure expenses and revenues of the month are properly counted in that month, considering if necessary the relevant provision
- Control invoicing and payment process, evidencing any late issuance
- Control stock reality and related accounted figure
FINANCE & COST CONTROL:
- Establish cost controls comparing allowed expenses to reality
- Publish indicators on production wastes and losses
- Challenge business and cash forecasts and related financial plans and CAPEX
- Explain differences between allowed expenses & reality
- Adjust year to go forecasts
- Propose cost structure improvements to the CEO on a regular basis
ACCOUNTING & TAX:
- Control the quality of accountings to avoid any tax declaration issue
- Control the filing and archiving for duly keeping the original documents for tax purposes
- Control all tax declaration are properly done and in due time
- Propose tax optimization and ensure all deductions are properly used
COLLABORATION, COMPLIANCE, INTEGRITY:
Permanently collaborate with other departments to ensure team spirit, alignment and synergy with other stakeholders
B INTERNAL AUDIT (20%):
A. PROCESSES:
- Review and evaluate the current internal control policies and procedures of all departments such as: Manufacturing, Delivery, Purchasing, Maintenance, QA, Human Resource, Sales, Accounting to matches with company's expectations and general standards
- Proposing solutions for improvement to ensure that company businesses comply with Laws, Regulation, procedures and Policies
- Perform independent review on the company's documented policies and procedures before those document are approved and issued
- To implement all necessary actions to ensure achievement of company objectives of an effective compliance program
- Perform independent review on the company's documented policies and procedures before those document are approved and issued
- Advice the CEO and departments on issues related to the development/improvement and implementation of the management documentation system
B. AUDITS:
- Planning and defining the contents/criteria for audits
- Conducting audits as approved and/or unscheduled
- Summarizing, reporting, analyzing and assessing the auditing results and propose solutions & improvements
- Auditing/ monitoring all departments to find mistake(s)/ fraud/corruption/ potential risk as well as providing solution(s) for prevention
- Perform supplier assessments
C.RISK CONTROLS:
- Control all corporate documents are up to date such as business license, enterprise registration certificate, company charter, contractual, policies, procedures and all legal topics are compliant
- Follow-up regulations and legal requirements, ensure the management is aware of the main tax and legal updates, and that company remains fully compliant.