Financial Controller (ibis Saigon South, HCMC)

GENERAL MISSION
To oversee the Finance and Accounting department and ensure its smooth running so that all financial and management report are made accurate and available by their due dates.
To define and implement hotel internal control policies and procedures, ensuring their effectiveness so that the profitability of the hotel is guaranteed.
RESPONSIBILITIES AND MEANS
To oversee the Finance and Accounting department, ensuring that books, records and account maintained accurately and fairly reflect the transactions and dispositions of the assets of the company.
To devise and maintain a system of internal accounting control sufficient to ensure that transactions are executed in accordance with management's general and specific authorization and in compliance with generally accounting principles and country legislation.
To review and certify any hotel internal/external financial reporting before their distribution and oversee the preparation of the hotel's yearly operating budget.
ADMINISTRATIVE RESPONSIBILITIES
To ensure that the hotel hold all required licenses and permits to operate, all insurances as stipulated in management contract.
To review all proposed contract for pricing and terms, ensuring that hotel's interest comes first and is protected at all times.
To provide assistance to other operational departments in the definition, implementation and follow-up of improved control tools.
TECHNICAL RESPONSIBILITIES
To oversee and ensure the smooth running of accounting functions, in particular:
- The timely preparation and release of monthly financial statements and other related reports and their accuracy.
- That all balance sheet accounts are fully reconciled on monthly basis and discrepancies timely identified and corrected.
To oversee and ensure the smooth running of Account Receivables , Credit and Cashiering functions, in particular:
- That all account receivable balances are bonafide and appropriate actions taken to collect overdue.
To regularly organize credit meeting with the participation of General Manager and all concerned head of department where all debtor's balances are analyzed.
To oversee the maintenance of the Account Receivable sub-ledgers in creating new debtor's codes or updating credit limits.
The safeguard of all hotel cash and bank assets: to certify all monthly bank and credit card reconciliation, to ensure that all daily cash and cheque collection are duly verified and banked-in intact on daily basis.
To oversee and ensure the smooth running of the overall Cost Control functions, in particular:
- The actual record and safeguard of all stocks of the hotel with all variances being justified and corrected.
- The strict respect of all control procedures and policies.
To oversee and ensure the smooth running of the purchasing functions, in particular that all procurement of goods and services are done in accordance with the hotel policies and procedures.
To oversee and ensure the smooth running of the overall payroll and general administrative functions, in particular:
- The accuracy of payroll calculation and payment.
- The strict respect of country tax legislation (preparation and tax filing).
To oversee all legal and tax matters relate to the hotel in liaison with consultants and local authorities.
To oversee and ensure the smooth running of the hotel's computer system.
HUMAN RESOURCE RESPONSIBILITIES
To ensure that needed on-job/outside training for all employees of the department is provided ,enable personnel to temporarily fill another position during a regular employee' absence
To motivate all employees of the department and to encourage consistent job performance
RELATIONS: Directly report to the General Manager
OTHER RESPONSIBILITIES: To be ready and responsible when assigned to perform any other duties as designated by higher management.