front desk Admin

Point Avenue is looking for Front Desk Admin. As our Front Desk Admin, you are the first person to welcome all our parents and students. You play a key part to purchase supplies, supervise office operations and maintenance. Besides, you also support managers with special projects as requested.
First Line Supervisor: Center Director - Cau Giay Center
Working Schedule: 5 days per week with 2 days off on Tuesday and Friday
Working Hours:
● Monday, Wednesday, Thursday: 13h00 - 21h00
● Saturday, Sunday: 08h30 - 17h30
Responsibilities and Duties
1. Administrative tasks
● Welcome and assist visitors in a friendly and professional manner.
● Ensure the reception area is tidy and presentable, with all necessary stationery and material.
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● Perform scheduling tasks including: calendar coordination; purchase airfare and lodging and reserve conference rooms.
2. Logistical management:
● Oversee office inventory activities, including ordering and requisitions, stocking and shipment receiving.
● Collect and reconcile reimbursement, payment requests for monthly or ad hoc expenses. Support on Travel Requests after approvals.
3. Office operations
● Coordinate for office activities, operations and maintenance to secure efficiency and compliance to company policies.
● Identify system problems and recommend solutions in order to increase office operations.
4. Marketing / Sales support:
○ Prepare logistics and conference rooms pre and post events if required.
5. Other tasks as assigned by the line manager.