Overall purpose of the job:
Responsible for managing and supervising General Affairs operations, including employee services, administration services, facilities, vendors, contracts, budget, compliance and process improvement, and company events; ensuring stable, efficient, cost-conscious and service-oriented support to business operations and employee experience.
MAIN DUTIES
1. Manage General Affairs Operations & Employee Services
- Oversee daily GA operations and employee services, including office administration, facilities, transportation, canteen, uniforms, stationery, business trip support and other employee-related services.
- Ensure GA services are delivered timely, effectively and in line with company policies.
2. Manage Vendors, Contracts & Service Quality
- Manage GA vendors, service contracts, renewal schedules, payment coordination and service performance.
- Work with suppliers and internal departments to ensure service quality, cost efficiency and proper documentation.
3. Control Budget, Cost & Reporting
- Monitor GA expenses against approved budget and follow up related payments.
- Prepare regular reports on GA operations, expenses, vendors, service issues and improvement actions.
4. Coordinate Company Events & Workplace Support
- Plan and coordinate company events, employee activities and workplace support services.
- Support initiatives that improve employee experience, workplace environment and internal service satisfaction.
5. Drive Process, Compliance & Team Coordination
- Ensure compliance with internal policies, safety, environment, fire protection, audit/ISO and related requirements.
- Review and improve GA policies, procedures, forms and tracking systems.
- Supervise, lead and coach GA team members, coordinate with departments, resolve issues and perform other tasks as assigned.
6. Other duties assigned by Company
Report to: Head of Human Resources & General Affairs
CRITERIA FOR RECRUITMENT
1. Education and Skill:
- Bachelor's degree in Business Administration, Human Resources, Economics, Law or related fields.
- Good knowledge of general administration, facilities, vendor management, contract/payment process and budget control.
- Good planning, follow-up, communication, coordination and problem-solving skills.
- Good MS Office skills.
- Good English communication is required. Japanese is an advantage.
2. Experience
- 3-5 years of experience in General Affairs, Administration, Office Management, Facilities or related areas.
- Experience in vendor/service management, cost control and team coordination.
- Experience in manufacturing company environment is preferred.
3. Leadership & Competencies
- Ownership, accountability.
- Service and customer focus mindset.
- Planning and execution discipline, and compliance.
- Problem solving and continuous improvement.
- Team coordination and cross-functional collaboration.
Benefits:
- Allowances: Lunch & Transportation
- Salary Review and Bonus
- PVI Healthcare Package
- Company events: Family Day, Company Trip, Year-End Party, Sales Achievement Party
- Flexible working hours; Vehicle purchase with discounts
- Subsidy for learning driving licenses and foreign language classe