General Affairs Supervisor

Mô tả công việc
General Affairs & Administration System Setup
Build administrative procedures, regulations, and management systems for the General Affairs function.
Establish processes for asset management, document control, record filing, and daily administrative operations.
Coordinate with departments to resolve issues arising during factory setup and early-stage operations.
Administrative Procedures, Compliance & External Coordination
Follow up administrative procedures, permits, and documentation related to company and factory operations.
Work with government authorities, industrial park management, and relevant external parties.
Prepare documents for inspections, audits, and compliance-related requirements.
Facilities, Vendors & Budget Management
Manage office facilities, company assets, equipment, and general infrastructure.
Coordinate with contractors and service providers such as security, cleaning, canteen, and shuttle services.
Select, manage, and evaluate vendors; monitor costs and manage the General Affairs budget.
Support infrastructure, office preparation, and necessary conditions before factory operation.
Yêu cầu công việc
Education & Experience
Bachelor's degree or above in Business Administration, Human Resources Management, Administration, or related fields.
Minimum 5 years of experience in General Affairs or Administration in trading or manufacturing companies; experience in new factory/company setup or FDI companies is preferred.
Skills & Competencies
Strong knowledge of administrative operations, general affairs management, facility management, document control, and vendor management.
Ability to build administrative systems, procedures, and workflows from the initial setup stage.
Good coordination skills when working with internal departments, contractors, government authorities, and industrial park management.
Good budget tracking, cost control, problem-solving, and execution follow-up skills.
Language / Other Requirements
Good Chinese proficiency across four skills.
Ability to report to Chinese Director and Vietnamese Group HR/Admin management.
Ability to work during a factory setup phase and follow up multiple administrative tasks to ensure progress.
Personality & Attitude
Proactive, responsible, and hands-on.
Strong coordination mindset with good follow-up capability.
Detail-oriented and compliance-focused.
Able to work under pressure during company and factory setup stages.