[HN] Cơ Quan Phát Triển Quốc Tế Hoa Kỳ (USAID) Tuyển Dụng Trợ Lý Thu Mua (Procurement Assistant), Trợ Lý Tài Chính-Hành Chính (Finance And Administration Assistant) Full-time 2023

PROCUREMENT ASSISTANT (Full-time)
Project Location: Hanoi, Vietnam
Duration: Estimated 6 months, tentatively from March 2023 to August 2023
POSITION PURPOSE
The Procurement Assistant will perform market research to ensure reasonable procurement prices for the project and ensure timely delivery of products, goods, and services. The role reports directly to the Procurement and Administration Manager.
DUTIES AND RESPONSIBILITIES
Specific responsibilities include, but are not limited to:
Support the Procurement and Administration Manager to ensure smoothly operation of project purchasing function.
Perform vendor research and selection to enhance value for money performance, reducing operating cost and boosting efficiency.
Maintaining cordial working relationships with vendors and supervising vendor activities, monitoring their performance and renegotiating contracts.
Managing purchase orders, overseeing deliverable schedules and maintaining purchase records to identify discrepancies and perform post-event clearance documentations.
Conducting ongoing market research to identify beneficial purchase agreements and potential vendors.
Maintain event update, vendor database and track vendor usage, quality, and responsiveness.
Maintain and manage procurement documentation in both hard and soft files.
Travel regionally as required.
Perform any other task as assigned.
QUALIFICATIONS
Bachelor's degree in Business Administration, Finance, Foreign Trade, English or relevant fields.
Experience in support service or international non-profit organization is an advantage.
Extremely organized and able to handle multiple tasks at once
Strong verbal and written communication skills.
Fluency in written and spoken both Vietnamese and English.
Excellent attentive to detail.
Self-starter, ability to work independently, prioritize tasks and take initiatives.
Good collaboration and teamwork spirit.
Computer skills and experience on formatting/editing documents (excel, word, power point, outlook) are essential.
High levels of integrity and ability to handle confidential information.
Availability to start working and travelling in short advance notice is preferred.
FINANCE AND ADMINISTRATION ASSISTANT (Full-time)
Project Location: Hanoi, Vietnam
Duration: Estimated 6 months, tentatively from March 2023 to August 2023
POSITION PURPOSE
The Finance and Admin Assistant will perform a variety of administrative and financial tasks, including coordinating meeting, taking notes, assisting in the procurement process, and maintaining a digital record of subcontract documentation.
DUTIES AND RESPONSIBILITIES
Specific responsibilities include, but are not limited to:
Assisting the financial management team with the procurement bidding process which includes preparing public advertisements for requests for proposals, collecting proposals, coordinating bid evaluation meetings with all relevant parties, taking notes, facilitating bidding correspondences, processing vendor checks and past performance checks, and documenting evaluation process.
Maintaining and managing proper subcontractor contracts, deliverables, and payment records. Preparing contract modifications when required.
Handling and supporting the administrative tasks of the Finance and Admin team.
Performing any other task assigned by the supervisor to meet project objectives.
QUALITIFICATIONS
A bachelor's degree in finance, foreign trade, business administration, or equivalent field.
Experiences in an intercultural and multi-lingual context gained by way of internships, academic exchanges, volunteers or extra curriculum activities are preferred (a recommendation from the university/reference check may be required).
Computer skills and experience on formatting/editing documents (excel, word, power point, outlook) are essential.
Fluency in written and spoken both Vietnamese and English
Excellent attentive to detail
Good organizational and time-management skills.
High levels of integrity and ability to handle confidential information.
Strong team player with solid communication skills.
Ability to work independently, prioritize tasks and take initiatives.
Availability to start working and travelling in short advance notice preferred.
IESC is an Equal Opportunity Employer. Please note that these positions are intended for Vietnamese nationals.
Ready to apply today? Please send your English resume and cover letter to [protected info] with email subject "
Procurement Assistant or Finance and Administration Assistant
- your full name" and visit the
link 1 (Procurement Assistant)
or link 2 (Finance and Administration Assistant) to learn how to apply.
Applications will be reviewed on a rolling basis and the position will remain open until filled. Early applications by February 27, 2023 are strongly encouraged.