THE INTERNSHIP PROGRAMME:
Oxfam offers an internship programme for young Vietnamese graduates who are passionate about Oxfam's mission of working with others to overcome poverty, suffering, and injustice.
Selected interns will have the opportunity to observe and learn how to perform a range of administrative, finance, and programme-related tasks within the organization. Interns will also receive regular coaching and mentoring to develop both technical skills and behavioural competencies.
Upon completion of the internship, participants will gain essential office administration and finance skills, as well as valuable hands-on experience that will support their future career development. Interns will also benefit from a wide range of learning and training opportunities available within Oxfam. Throughout the internship, they will be coached and supported by staff members of the Business Operations Team.
PURPOSE OF THE BUSINESS SUPPORT TEAM:
The Business Operations Team provides finance, administration, logistics, procurement, IT, and human resources support, primarily to the Oxfam in Vietnam Country Office, while also delivering selected support services to the Cambodia, Laos and Vietnam (CLV) Cluster.
AREAS OF LEARNING:
During the internship, the intern will have the opportunity to gain practical experience and develop skills in the following areas:
Translation of finance documents and policies between English and Vietnamese.
Document filing, record management, and maintaining proper documentation systems.
Preparing and organizing supporting documents for internal and external audits.
Reviewing, compiling, and completing finance and payment documentation.
Learning Oxfam's finance policies, procedures, and internal controls.
Understanding and supporting the payment processing workflow.
Assisting with petty cash management, reconciliation, and record keeping.
Supporting invoice verification and ensuring completeness of supporting documents.
Learning procurement and administrative procedures and related documentation requirements.
Gaining exposure to donor compliance and financial reporting requirements.
Supporting data entry, document tracking, and finance administration tasks.
Gaining exposure to People & Culture and IT functions and businiess operations through participation in selected activities and assignments as required.
Developing professional communication, teamwork, and organizational skills through day-to-day collaboration with staff across different functions.
The intern will receive on-the-job coaching and guidance from the staff members of the Business Operations Team to support their learning and professional development throughout the internship.
REQUIREMENTS:
Recent graduate in Finance, Accounting, Business Administration, Economics, or a related field.
Strong interest in developing a career in finance, accounting, or operations support.
Basic understanding of accounting and finance principles.
Good organizational skills and attention to detail.
Ability to work accurately with numbers and documents.
Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
Good command of written and spoken English and Vietnamese.
Eagerness to learn and develop new skills.
Responsible, proactive, and willing to take initiative.
Strong interpersonal and communication skills.
Ability to work both independently and as part of a team.
High level of integrity and commitment to confidentiality.
PERSON SPECIFICATION
Most importantly, every individual at Oxfam International Secretariat needs to be able to:
Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):
1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."
2. Be committed to undertaking Oxfam's safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
How to apply
Please upload an up to date CV and a covering letter, clearly explaining your motivation to [protected info]
Kindly note that only shortlisted candidates will be contacted- usually within 2 weeks of the closing date.
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