1. Duties and Responsibilities:
The Co-Curricular Activities Intern supports the Director of Activities and team as required in delivering the goals of the Co-Curricular Programme. Specific tasks will include, but are not limited to:
Visa Procurement and Travel Support:
Data entry
Assist with visa application completion
Prepare Trip Folders for travelling coaches/directors
Event support:
Assist with all event preparation and clerical support including all hosted conferences/festivals/tournaments/exchanges
Assist with event delivery to ensure successful hosting of international and local events. (May require evening work)
After-school support:
Database (Teams/activities) entry to the system
Transportation for after-school activities support
Prepare service agreements for third parties
Departmental Support:
Assist with the storage and filing systems for the team and department both online and on campus, including routine office filing
Assist with Internal Request (IRF) processing and follow-up
Assist with necessary documentation and paperwork as required by the team
Perform other duties as required by the Director of Activities / Activities Manager
Gather and create data reports as required for internal use by the department
2. Position Requirements:
Demonstrate a collaborative mindset with colleagues
Customer service orientation
Excellent attention to detail in data entry and reporting skills
High level of proficiency in MS Office software, G-suite, and database programmes
Aptitude and application of skills and techniques relevant to the position
Honest and open in communication
Build positive, harmonious, and professional relations
Identify the appropriate person to elicit correct and relevant information
Remain on schedule with all work and always well-prepared
Assess workload and able to discuss and set priorities with the Supervisor
Think through problems and possible solutions and try to solve them independently
Hard-working, enthusiastic, highly organized, detail-oriented
Good at English (4 skills) and G-Suite/Microsoft Office
3. Benefits:
Internship allowance
Opportunity to work in a professional international organization
Certificate after completion
Work Location: G9 Ciputra, Phu Thuong Ward, Tay Ho District, Hanoi
How to apply: Interested candidates are invited to send your applications via email to [protected info] with the email subject line: [UNIS Hanoi - 112025] Co-Curricular Activities Intern - Full Name
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