HR Admin Executive

Role Description:
I. Recruitment
- Build up recruitment channel and candidate data/source
-Interviewing sales staff positions in the retail department
- Manage social recruitment channel
- Ensuring that recruitment and screening procedures are strictly adhered to and that appointments, transfers, confirmations, and terminations, are all properly recorded on time
- Assist HRM in manpower planning and deployment process, particularly through monitoring and analysis
- Supporting HR-Admin Manager in screening CVs and making a shortlist.
Requirements & Main KPIs:
- Daily check and maintain Retail Deployment in most update
- Weekly implement recruitment report on applicants, interviews, results, effectiveness of recruitment channel and action plan
- All applicants & interview results must be recorded on the system
- Proactively build up new recruitment channels
- All vacancies in the field force are filled in 2 weeks
II. General HR
Labor contract & Others:
+ All info and procedures for newbies must be available and sent to the related Dept before the on-board date (Staff ID, email, Contact list, Contract, Regulation, The Code)
+ Prepare contract for new staff and extend the contract after probation.
+ Follow up on employee's labor contract, probation period and info to the Department on time to ensure compliance with labor law
+ Prepare increment letters and promotion letters for staff (if any)
+ Prepare all documents/ procedures for newbies
Staff database:
+ Ensure that employee records are fully maintained on the HR system and that reports are automated.
+ Update staff information such as staff transfer, salary increment, promotion, disciplinary, etc
Requirements & Main KPIs:
- 100% Labor Contracts must be informed and signed on time
- 100% Staff information must be keyed in on time and with accuracy
- Other employer responsibilities must be on time and comply with labor law
III. Employee Engagement
- Monthly send email Happy Birthday to employees
- Prepare gifts and other occasion gifts/benefits for employees
- Other initiative activities/projects to connect and build a dynamic, supportive working culture