HR RECRUITMENT & FOREIGN EMPLOYEE DOCUMENTATION SPECIALIST (TA & WP/TRC)

● Position: HR RECRUITMENT & FOREIGN EMPLOYEE DOCUMENTATION SPECIALIST (TA & WP/TRC)
● Dept: HR (Recruitment / GA)
● Location: 16F, Cobi Tower II, 2-4 street 8, Tan My Ward, HCMC
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JOB SUMMARY:
The HR Recruitment & Foreign Employee Documentation Specialist is responsible for managing full-cycle Talent Acquisition (TA) for the company, together with the preparation, submission, and tracking of Work Permit (WP) and Temporary Residence Card (TRC) documentation for foreign employees (NNN), ensuring full compliance with Vietnamese labor and immigration regulations.
JOB DESCRIPTION:
1. Talent Acquisition (TA)
● Manage the full recruitment cycle: job posting, candidate sourcing, screening, interview coordination, and offer negotiation.
● Partner with department heads to understand hiring needs and build accurate job descriptions.
● Manage the candidate pipeline, CV database, and applicant tracking process.
● Coordinate interview scheduling and consolidate hiring-manager feedback and evaluations.
● Prepare offer letters and coordinate onboarding for new hires.
● Build and maintain recruitment channels: job sites, agencies, employee referrals, and social media.
● Track and report recruitment KPIs such as time-to-fill, source effectiveness, and headcount status.
2. Work Permit (WP) Processing for Foreign Employees
● Prepare and submit Work Permit applications for foreign employees (NNN) in compliance with the Vietnamese Labor Code, Decree 152/2020/NĐ-CP, and related amendments.
● Collect, verify, translate, and arrange legalization of required documents: criminal record, health certificate, degree/experience certification, passport, and photos.
● Register labor-demand reports with the Department of Labor prior to hiring foreign employees.
● Track Work Permit validity and renewal timelines, and process work-permit-exemption certificates where applicable.
● Liaise with the Department of Labor, Invalids and Social Affairs (DOLISA) and other relevant authorities.
● Maintain and update foreign-employee documentation records and a tracking system.
3. Temporary Residence Card (TRC) & Visa Support
● Prepare and process TRC applications and renewals for foreign employees and their dependents.
● Coordinate with the Immigration Department for visa extensions, TRC issuance, and related procedures.
● Track TRC and visa expiry dates and proactively initiate renewal processes.
● Support foreign employees with immigration-related inquiries and paperwork.
4. Compliance & Reporting
● Ensure full compliance with Vietnamese labor law, immigration law, and internal company procedures.
● Monitor changes in relevant regulations (Labor Code, WP/TRC decrees) and update internal processes accordingly.
● Prepare and maintain reports on foreign-employee status, upcoming renewals, and compliance risks.
● Support internal and external audits related to foreign-labor documentation.
5. Cross-Department Collaboration
● Coordinate with GA, Legal, Accounting, and other relevant departments on visa, WP, and TRC matters.
● Support the onboarding of foreign employees, including orientation on required documents and procedures.
● Liaise with external service providers and agencies (immigration consultants, legal firms) when needed.
REQUIREMENTS:
● Bachelor's degree in Human Resources, Law, Business Administration, or a related field.
● 2-4 years of experience in HR/Talent Acquisition, with hands-on experience processing Work Permits and Temporary Residence Cards for foreign employees.
● Strong understanding of the Vietnamese Labor Code, Decree 152/2020/NĐ-CP, and related immigration regulations.
● Detail-oriented and well-organized; able to manage multiple deadlines and documents accurately.
● Good communication skills; able to liaise professionally with government authorities and agencies.
● Proficient in MS Office.
● Good English communication.
PREFERRED QUALIFICATIONS:
● Korean communication ability is a strong advantage.
● Prior experience working with Korean or foreign-invested companies.
● Experience coordinating with immigration consultants or legal service providers.
SALARY: Negotiable based on experience and capability (FROM 13.000.000 GROSS)
BENEFITS:
● Company-provided laptop/desktop; company car available for business trips
● Opportunities to attend overseas exhibitions, research programs, and Korea trips (for outstanding employees)
● Full salary-based social insurance coverage
● Free coffee, tea, and soft drinks at the office
● Employee discounts on all COBI GROUP products
● Foreign language training support: 50% of monthly tuition (up to 1,000,000 VND/month)
● Child tuition support: 500,000 VND per child (from 3 years old). Up to 2 children per employee
● Domestic & international business trips: All expenses covered by the company. Additional daily travel allowance
● Overtime compensation in accordance with Labor Law
● Annual health check-up
● Salary review once per year & 13th-month salary
● Seniority allowance: +300,000 VND/year (after every 12 months of service)
● 12 days of annual leave
● Trade Union membership upon signing official labor contract, with full benefits for holidays, birthdays, and welfare programs
OTHER INFOMATION:
● Time to work: 8:00 am - 18:00 pm (Monday - Friday)
● Location: 16Fl, Cobi Tower II, 2-4 street 8, Tan My Ward, HCMC.
● Contact: [protected info] or email [protected info]