Human Resources Officer

The HR Officer supports the HR Department in the provision of a high quality and professional human resources services for WWF-Viet Nam through the effective administration of human resources system, processes, policies and procedures including HR Management system, Recruitment and Training, Compensation and Benefits, etc..
Major Duties and Responsibilities:
· Provide admin. support for Recruitment processs, including: Prepare and post job advertisement; collect the CVs and send to the recruitment panel; arrange the interview; do the reference check, etc..
· Work with relevant Line Managers and other teams (IT, Admin.,...) to arrange for new staff's onboarding: email account, laptop, workstation, staff announcement, staff's registration with Management agencies
· Assist in the coordination of the orientation for new staff to ensure that new staff receive adequate information about the organization and its systems, policies and procedures
· Maintain updated HR database (HRMS), Organization chart, personnel files
· Provide administration services in HR aspects including compensations and benefits, health and safety, contract management, monitoring of staff leave plans, correspondence, staff separation, etc. to ensure these are implemented effectively
· Update quarterly the HR information on HR site. Maintain and update HR and staff information on the online system as LTA, PDJ, Oracle....
· Arrange logistics and coordinate relevant training programmes for all staff based on the approved training plan, conduct analysis of training evaluation and feedback to control the quality of training service providers
· Coordinate with Admin Function to organise office social events such as visiting sick people, new baby born, funerals, staff retreat, team building, etc.
· Administer all HR policies and procedures to ensure they are followed by staff. Being the first point of contact for employees on any HR related queries
· Act as Administrator of performance appraisal system, provide technical support to all staff on the process, track the progress and file the final appraisal form
· Maintain an awareness of staff comments and any complaints to identify any areas that may need development of improvement
· Provide HR information to monthly, quarterly, bi-annual and annual reports
· Carry out other assignments given by the Line Manager
Required Qualifications
· University degree in HR Management, Organization Development, and business administration or in relevant fields, bachelor's degree is an advantage.
· 5 years of practical experience in human resources administration
· Experience in monitoring the compliance of HR system, policies and procedures, preferably in the context of an international organization.
· Experience of working in multi-cultural environment is an advantage
Required skills and Competencies
· Fluency in written and spoken English;
· Presentation and communication skills;
· Organizing / planning, time management and problem-solving skills;
· Detail focus, enthusiastic, friendly and careful.
· Identifies and aligns with the core values of the WWF organization: Courage, Collaboration, Respect & Integrity;
· Demonstrates WWF behaviours in ways of working: strive for impact, listen deeply, collaborate openly and innovate fearlessly
· Adheres to WWF's values, which are: Knowledgeable, Optimistic, Determined and Engaging;;
Working Relationship
Internal: work in close collaboration with HR team, finance team of WWF-Viet Nam. Engage with and support other WWF-Viet Nam and Regional Hub staff
External: Interact with focal person of Tax Department, local organisations/authorities, insurance companies, service providers, consultants. Engage with other organisations, HR professionals on HR systems and practices for learning and sharing
This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.